Senior Assistant

Role Overview

• Provide high-quality administrative and operational support to senior management, BU Heads and wider team members
• Own complex calendar management, meeting coordination and logistics across multiple stakeholders and time zones
• Coordinate travel arrangements and support expense processing, ensuring timely and accurate documentation and follow-up
• Prepare and format presentations, meeting materials, reports and business documentation (e.g., briefings, agendas, speaker notes)
• Support business planning and departmental meetings, including topic collation and end-to-end coordination
• Coordinate internal events and offsites (including global Business Services offsites), trainings and guest logistics
• Maintain and organize documentation and storage systems, ensuring information is easy to access and consistently managed
• Liaise professionally with internal stakeholders and external vendors, managing expectations and delivering high service standards (including ad-hoc administrative, research and project-based support as needed)

Requirements

• Demonstrated experience in an administrative/assistant role within a medium-to-large corporate environment
• Demonstrated ability to support senior stakeholders with discretion, professionalism and sound judgment
• Strong organizational skills and the ability to prioritize effectively across multiple, competing requests
• Clear, confident communication skills (written and verbal) and a collaborative approach to stakeholder management
• High attention to detail, strong follow-through, and a commitment to delivering consistently high-quality output
• Proficiency in MS Office (especially Outlook, PowerPoint and Excel); strong document and presentation formatting skills
• Experience coordinating meetings, travel and events; comfortable working in a fast-paced, on-site environment
• Familiarity with administrative tools (e.g., Concur, Siebel) or demonstrated ability to learn new systems quickly

Benefits

• Competitive compensation with daily lunch allowance
• Global professional environment with international exposure, collaborative culture, and opportunities to learn the business from industry leaders and seasoned professionals
• Premium facilities including state-of-the-art building, diverse on-site dining options, and complimentary gym access with fitness classes
• Community engagement through office events, team activities, and volunteer opportunities to connect with local communities