Personal Assistant

Role Overview

• Provide comprehensive administration and dedicated personal assistant support to the Technical Director.
• Ensure the efficient running of the technical function across the Group's UK and Isle of Man operations.
• Manage the Technical Director's diary, scheduling meetings across the UK and Isle of Man and coordinating travel and accommodation.
• Act as a first point of contact for the Technical Director, screening and prioritising correspondence, calls and enquiries.
• Prepare, format and proofread correspondence, presentations, reports and board papers to a high standard.
• Organise meetings, prepare agendas, take minutes and follow up on actions to completion.
• Coordinate communications between the Technical Director, internal teams, regulators and external advisers.
• Process expenses, invoices and purchase orders relating to the compliance function.
• Maintain confidential files and handle sensitive and commercially significant information with discretion.

Requirements

• Strong administrative and / or PA experience, ideally supporting senior management.
• Excellent organisational skills, with the ability to manage competing deadlines across multiple sites.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Discretion and sound judgement in handling confidential and commercially sensitive information.
• Ability to work independently, use initiative and prioritise effectively.
• Experience in the environmental, waste, utilities or another regulated sector would be an advantage.
• Familiarity with environmental permitting and regulatory reporting would be an advantage.
• A relevant administrative or environmental qualification would be an advantage.