HR Specialist

Role Overview

• Serve as a primary point of contact for employees regarding HR policies, procedures, and general employment questions — providing first-level employee relations support and escalating complex matters appropriately.
• Coordinate all aspects of the onboarding process — new hire paperwork, system setup, orientation scheduling, and first-day logistics — ensuring every new employee starts with a positive, seamless experience.
• Facilitate engaging new hire orientation sessions and coordinate employee separations — including offboarding workflows, exit interviews, system access removal, and final documentation.
• Serve as the primary administrator for Paylocity — configuring employee records, security permissions, workflows, and organizational changes, and troubleshooting system issues for employees and managers.
• Identify opportunities to improve HR system processes and efficiencies — partnering with vendors and internal stakeholders to resolve technical HRIS issues proactively.
• Create recurring and ad hoc HR reports and dashboards — analyzing workforce data including headcount, turnover, hiring metrics, and organizational trends to support data-driven decision-making.
• Prepare executive-ready presentations and PowerPoint decks for senior leadership and Executive Leadership Team meetings — ensuring data integrity and clear, compelling communication of HR insights.
• Maintain employee personnel files and HR documentation — supporting compliance with U.S. employment laws, assisting with audits, and supporting government reporting requirements including EEO-1, labor surveys, and census reporting.
• Assist managers with employee documentation, coaching conversations, and policy interpretation — fostering a positive, collaborative, and inclusive workplace culture at every touchpoint.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field — or equivalent experience.
• 2–5 years of progressive Human Resources experience — with hands-on exposure to HR operations, employee lifecycle management, and HRIS administration.
• Experience administering an HRIS platform — Paylocity experience is strongly preferred and will be a significant advantage.
• Working knowledge of U.S. employment laws and HR compliance — including multi-state workforce experience is a plus.
• Strong Microsoft Excel and PowerPoint skills — able to build clean reports, dashboards, and executive-ready presentations independently.
• Excellent written and verbal English communication skills — you interact with employees, managers, and senior leadership with equal clarity and professionalism.
• Highly organized with exceptional attention to detail — you manage multiple priorities simultaneously without losing accuracy or momentum.
• Strong problem-solving instincts and a collaborative, customer-service-oriented mindset — you approach every HR interaction with empathy, sound judgment, and discretion.
• Ability to maintain strict confidentiality and exercise sound judgment in sensitive situations at all times.
• Bonus: HR certification such as SHRM-CP, PHR, or equivalent.
• Bonus: experience creating executive-level presentations and workforce analytics.
• Bonus: background in technology, fintech, or high-growth organizations.
• Bonus: basic knowledge of cryptocurrency or blockchain — genuine interest in fintech is a plus.

Benefits

• Competitive salary in USD — paid consistently every month, no matter where you are.
• Performance-based incentives — your results are recognized and rewarded directly.
• 10 paid vacation days per year plus all U.S. federal holidays.
• 100% remote — work from anywhere in LATAM or Europe with a professional home setup.
• A fast-paced, high-growth environment at the forefront of global fintech and cryptocurrency — where your HR work directly shapes the employee experience across a global organization.
• A collaborative, supportive culture through Veta Virtual and our client — where your people skills, attention to detail, and operational excellence are genuinely valued from day one.