Payroll Manager

Role Overview

• Manage biweekly payroll processing and administration using ADP Workforce and ADP Workforce Management.
• Supervise and provide guidance to the Payroll Coordinator.
• Support the Finance Controller with daily payroll operations, reporting, and related financial activities.
• Ensure compliance with federal, state, and local payroll tax laws and reporting requirements.
• Process employee payroll changes, benefit deductions, HSA contributions, candidate referral payments, and income executions (garnishments, levies, child support, and student loans).
• Prepare, analyze, and distribute payroll reports, reconciliations, and monthly billing reports for Finance and department leadership.
• Reconcile payroll records, including Form 941, general ledger accounts, year-to-date earnings, and employee W-2 wages.
• Coordinate with external auditors and accounting firms to support annual audits, pension reporting, workers' compensation, and other compliance requirements.
• Maintain employee payroll records, benefit accrual balances, and payroll data integrity while resolving payroll discrepancies and off-cycle payments.
• Partner with Human Resources and department managers to provide payroll guidance, ensure policy compliance, and support payroll-related employee inquiries.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration or a related field; equivalent combination of education and experience may be considered.
• Minimum of five (5) years of progressive payroll experience, including processing high-volume, biweekly, multi-state payrolls, with at least two (2) years of supervisory or management experience.
• Advanced proficiency with ADP Workforce and ADP Workforce Management, including payroll processing, reporting, employee data management, and payroll system administration.
• Thorough knowledge of federal, state, and local payroll tax laws, wage and hour regulations, payroll compliance, employee benefits, retirement contributions, garnishments, payroll deductions, and year-end reporting.
• Demonstrated experience with payroll audits, reconciliations, general ledger support, payroll reporting, payroll tax administration, and resolving complex payroll discrepancies.
• Strong analytical, organizational, and communication skills with the ability to manage multiple priorities, maintain confidentiality, meet strict deadlines, and effectively partner with Finance, Human Resources, management, external auditors, and employees.

Benefits

• Competitive salary structure
• Health, dental, and vision insurance
• 401(k) with company match
• PTO policy (11 Paid Holidays, Paid Sick Time, Paid Vacation & Paid Personal Days)
• Remote / flexible work options