Office Assistant

Role Overview

• Coordinate all business travel arrangements for employees across the group, including flight bookings, hotel accommodation, ground transportation, restaurant reservations, and travel itineraries.
• Support employees with travel-related requests, ensuring compliance with internal travel policies and budget guidelines.
• Oversee the day-to-day management of the office, ensuring facilities are well maintained, organised, and fully operational.
• Coordinate office suppliers and service providers, including cleaning, maintenance, office equipment, stationery, catering, and other workplace services.
• Monitor office supplies and manage inventory, placing orders as required while maintaining cost efficiency.
• Partner with the Finance team by processing invoices, tracking office-related expenses, and supporting purchase order and procurement processes.
• Collaborate with the IT team to support new employee onboarding, workspace preparation, office equipment coordination, and general office technology requirements.
• Work closely with the People team to support employee engagement initiatives, onboarding activities, internal communications, and workplace wellbeing programmes.
• Support the Marketing and People team in executing internal and external events, company celebrations, meetings, workshops, and corporate initiatives.
• Manage correspondence and deliveries, directing enquiries to the appropriate teams.
• Coordinate logistics for meetings and events, including venue preparation, catering, materials, and visitor arrangements.
• Welcome visitors, clients, and suppliers.
• Maintain office policies, procedures, and administrative documentation, ensuring records remain accurate and up to date.

Requirements

• Previous experience in an Office Assistant, Receptionist, Administrative Assistant, or Office Coordinator role.
• Availability to work on-site on a full-time basis.
• Comfortable working in a fast-paced environment with frequently changing priorities, demonstrating flexibility, resilience, and the ability to reprioritise tasks effectively.
• Excellent organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills with a customer-focused approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and collaboration tools.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Professional, proactive, and adaptable attitude.

Benefits

• Flexible working hours.
• Health Insurance.
• Birthday Leave.
• International team.