Payroll Manager – Workday Payroll, Multi-State Payroll

Role Overview

• Process end-to-end multi-state payroll for more than 1,500 employees using Workday Payroll.
• Manage payroll activities from payroll preparation through final processing.
• Process employee equity transactions and related payroll tax withholding.
• Troubleshoot payroll issues and resolve payroll discrepancies.
• Partner with HRIS and IT on Workday enhancements, testing, and system updates.
• Serve as the primary payroll subject matter expert.
• Prepare payroll journal entries.
• Perform payroll reconciliations and general ledger reconciliations.
• Review payroll accruals and payroll liabilities.
• Support month-end and year-end financial close activities.
• Partner with Accounting to ensure payroll expenses are accurately recorded.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Process payroll remittances and tax filings.
• Manage W-2 and W-2c processing.
• Maintain payroll SOX controls and audit documentation.
• Respond to payroll tax notices and agency inquiries.
• Support payroll audits and internal compliance reviews.
• Oversee time and attendance processes.
• Ensure payroll data is accurate, complete, and submitted on time.
• Administer garnishments, levies, and other required deductions.
• Maintain compliance with FLSA and state wage and hour regulations.
• Identify opportunities to automate payroll processes.
• Support payroll system integrations and enhancements.
• Utilize AI tools such as Claude, Gemini, or similar technologies to improve reporting, documentation, research, and workflow efficiency.
• Recommend process improvements that reduce manual effort and improve payroll accuracy.

Requirements

• 8+ years of payroll experience (exceptional candidates with 4–6 years of extensive Workday Payroll ownership will also be considered).
• Hands-on experience processing payroll using Workday Payroll.
• Experience managing end-to-end multi-state payroll processing.
• Strong payroll accounting knowledge including:
• Payroll journal entries
• General ledger reconciliation
• Payroll reconciliations
• Payroll accruals
• Month-end and year-end close
• Experience processing equity transactions through Workday Payroll.
• Knowledge of federal, state, and local payroll tax regulations.
• Experience processing W-2 and W-2c forms.
• Experience with payroll SOX controls.
• Strong Microsoft Excel and Google Sheets proficiency.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently in a fast-paced environment while maintaining confidentiality.

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements