Accounts Receivable Administrator

Role Overview

• Accountable for ensuring all Lockbox/Cheque payments are managed as assigned.
• Responsible for the coding and investigation of incoming Lockbox Payments
• Ensure that all payments received are applied to the proper contracts daily
• Ensure unidentified payments are applied to Unapplied Suspense
• Accountable for ensuring all EFT/Wire payments are managed as assigned.
• Responsible for the coding and investigation of incoming ETF/Wire Payments
• Ensure that all payments received are applied to the proper contracts daily
• Ensure unidentified payments are applied to Unapplied Suspense
• Accountable for ensuring all Pre-authorized Payments (PAPP/ACH) are managed as assigned.
• Ensure that all payments received are applied to the proper contracts daily
• Ensure returned payments are posted to contracts as they occur
• Responsible for ensuring that proper records are kept and that policies and procedures are followed
• Ensure that any cash adjustments; transfers, one-offs, contras, etc.; are properly authorized and information is accurate.
• Manage internal requests for payment transfer, fee adjustment
• Develop and maintain a positive consultative relationship with internal customers as it relates to key system requirements and processes.
• Accountable for achieving daily, weekly and monthly KPI’s and SLA’s.
• Ongoing procedure review and update, including updating procedures, training manuals, and reports.
• Responsible for ensuring that proper records are kept and that policies and procedures are followed, as well as, ensuring all internal controls are adhered too.
• As part of the Accounts Receivable team the Accounts Receivable administrator will also be called upon from time to complete other administration responsibilities to ensure effective workload for the entire team.
• Special projects and other duties as assigned by management from time to time.
• Assist in the preparation of documents to be imaged for view by the Business.
• Back-up to others as deemed necessary and assigned by manager.
• Ensure accurate and timely updates of all necessary data in DLL’s back end system.

Requirements

• Post-Secondary education an asset; high school education a requirement.
• Strong attention to detail and excellent keying data entry skills a must.
• Having worked in a Finance or Operations function with leasing or financing industry experience considered an asset.
• Ability to manage multiple priorities within tight timeframes while maintaining ongoing attention to detail while meeting set deadlines.
• Must be self-directed, decisive and goal oriented.
• Comfortable working in an empowered work environment with established goals/expected results and limited step-by-step direction.
• Ability to embrace and champion change.
• Capable of driving growth capacity by continuously looking for better ways to improve processes.
• Excellent problem-solving skills along with logical thinking.
• Excellent verbal and written communication skills along with effective interpersonal skills.
• Able to work independently.
• Excellent planning & organizational skills.
• Solid team player with the ability to work in a very demanding, fast-paced environment.
• Proficient in MS Word & Outlook, with strong proficiency in Excel.

Benefits

• Two working days per year volunteering for a local charity
• Bonus plan
• Remote working from home opportunities
• Flexible hours
• Career development opportunities: online learning, member development programs, Tuition reimbursement program.
• Outstanding Medical, Dental, Vision and Paramedical benefit programs
• Employer paid defined contribution pension plan
• Industry leading Vacation package
• Subsidized Gym membership programs
• Employee Referral program
• Open concept modern working environment