Provide administrative support to executive leadership and senior management
Manage executive calendars, schedule virtual meetings, and coordinate appointments
Prepare, organize, and maintain confidential files, reports, and company records
Monitor office workflows and ensure administrative tasks are completed accurately and on time
Draft correspondence, reports, meeting agendas, and presentations
Coordinate communication between executives, employees, clients, and external partners
Track projects, deadlines, and follow-up items for executive leadership
Maintain electronic filing systems and company databases
Assist with travel arrangements, expense reports, and meeting logistics when required
Support virtual meetings by preparing materials and recording meeting notes
Perform data entry, document management, and other administrative duties as assigned
Ensure confidentiality while handling sensitive business information

High school diploma or equivalent (Associate's or Bachelor's degree in Business Administration is a plus)
Previous experience as an executive assistant, administrative assistant, office coordinator, or similar role preferred but not required
Excellent verbal and written communication skills
Strong organizational, planning, and time management abilities
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools
Ability to prioritize multiple tasks and work independently in a remote environment
High attention to detail and strong problem-solving skills
Ability to maintain confidentiality and professionalism
Reliable high-speed internet connection and a dedicated home workspace

Office Control Assistant

Key skills