Executive Assistant

Role Overview

• Provide direct support to the founder of a growing hospitality business.
• Focus on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities.
• Manage the founder's business and light personal calendar, appointments, and scheduling.
• Monitor and organize executive inboxes, prioritizing important communications.
• Assist with travel planning, including flights, hotels, itineraries, and travel logistics.
• Help manage reminders, deadlines, and follow-up items.
• Conduct online research and gather information to support business decisions.
• Handle recurring administrative tasks and routine operational responsibilities.
• Collect invoices and supporting documents for company credit card transactions.
• Recommend tools, systems, or automation opportunities that improve efficiency.

Requirements

• Previous experience as an Executive Assistant supporting founders, executives, or business owners.
• Strong experience managing inboxes, calendars, and travel arrangements.
• Excellent organizational, prioritization, and time management skills.
• Outstanding written and verbal English communication skills.
• High level of discretion, professionalism, and trustworthiness.
• Ability to think proactively, work independently, and anticipate executive needs.
• Strong attention to detail with excellent follow-through.
• Comfortable learning new systems and leveraging AI tools to improve productivity.

Benefits

• Flexible work arrangements
• Opportunity to become a trusted long-term partner