Office Coordinator

Role Overview

• Greets visitors, customers, tenants, and vendors; screening, handling, or directing them to the appropriate area or person as needed
• Communicates issues or problems to the appropriate person for resolution
• Answers and screens management office telephone calls
• Composes and types of routine correspondence
• Organizes and maintains the file system and files correspondence and other records
• Coordinates the manager's schedule and makes appointments
• Arranges and coordinates travel schedules and reservations as needed
• Routes incoming mail to the appropriate people
• Prepares outgoing mail and correspondence, including e-mails and faxes
• Orders and maintains supplies and arranges for equipment maintenance
• Maintains a current and up-to-date Tenant Contact List in Yardi
• Assists in answering questions to facilitate required mall reports
• Assists corporate team with data entry to maintain integrity of Yardi database
• Make direct contact with tenants regarding outstanding balances or issues
• Work with Corporate Lease Administrator to prepare, document and secure approval for billing adjustments as necessary

Requirements

• Associate degree or two (2) years related experience and/or training
• Three (3) to five (5) years administrative/office experience in a fast-paced environment
• Experience with Accounts Receivable and Accounts Payable
• Strong interpersonal skills
• Strong written and verbal communication skills
• Ability to handle multiple tasks
• Proficient in computer usage
• Intermediate to expert knowledge of Word, Excel, and data entry skills
• Social Media skills including Facebook, Twitter
• Ability to read and write English fluently, proficiency in other languages a plus
• Good judgment and continual attention to detail
• Dependable and flexible

Benefits

• Maintain Client confidence and protect operations by keeping financial information confidential
• Maintain positive relationships with clients and tenants
• Provide support to Corporate AP Specialist to manage and reconcile bank accounts
• Provide data/information/support to the Corporate Accounting department when necessary for ad hoc reporting requirements