Project Manager

Role Overview

• Serve as the operational director of the Freshman Retreat, overseeing the planning and execution of all retreat systems from onboarding through post-retreat evaluation.
• Maintain and update the retreat’s planning boards in Monday.com, ensuring that tasks, owners, deadlines, and dependencies are current and visible to the full team.
• Facilitate the team’s regular Monday planning sessions, driving agenda, accountability, and follow-through across all Core Systems Leads.
• Maintain master project timelines and coordinate interdependent work across nine Core Systems Leads: Logistics & Operations, Program & Content, Finance & Budget, Student Leadership, Adult Leaders, Shift Adults, Communications, Departure & Arrival, and Materials & Supplies.
• Anticipate and resolve areas where responsibilities overlap, conflict, or lack clear ownership.
• Establish communication deadlines, approve major retreat communications, and escalate institutional issues to the Retreat Overseer (Assistant Principal for Mission & Identity) when needed.
• Ensure all Core Systems Leads and Specialized Function Leads are adequately prepared and supported throughout the planning process.
• Serve as Core System Lead for Logistics-Operations and Student Leadership areas, assuring the completion and success of these areas.
• Build effective working relationships with a diverse team of faculty, staff, students, and adult volunteers, many of whom hold retreat responsibilities alongside their primary roles at the school.
• Coordinate communication with and among retreat team members, ensuring clarity of expectations, roles, and deadlines.
• Lead a structured post-retreat evaluation process, collecting feedback from Core Systems Leads, Specialized Function Leads, Adult Leaders, and other key stakeholders.
• Update Monday.com planning boards, timelines, and documentation to reflect lessons learned, so the next retreat cycle begins with current, accurate institutional knowledge.

Requirements

• Demonstrated experience in project management, program coordination, or a closely related role in a corporate or nonprofit setting.
• Proficiency with Monday.com or a similar project management platform (e.g., Asana, Smartsheet, Trello); ability to build and maintain planning boards, timelines, and task tracking systems.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, Planner).
• Strong organizational skills with excellent attention to detail and the ability to manage multiple workstreams simultaneously.
• Excellent interpersonal and communication skills, with demonstrated ability to build trust and coordinate effectively across diverse teams.
• Ability to take initiative, work independently, and follow through on commitments without close supervision.
• Ability to work under pressure and meet deadlines in a dynamic environment.
• Commitment to the mission and values of Bellarmine College Preparatory.

Benefits

• This position is not benefits-eligible.