Conference Operations Director – NSC 2027

Role Overview

• Provide project management and operational support to the assigned supervisor
• Build and maintain the master project plan for the conference team
• Develop timelines and milestones for major components of the conference
• Track progress across all conference teams, ensuring deadlines are being met
• Follow up with team leaders on deliverables
• Identify bottlenecks and risks
• Escalate issues requiring leadership decisions
• Keep the Conference Director informed
• Coordinate the operational systems behind the conference
• Oversee registration processes, volunteer systems, venue logistics, room setup/AV coordination, transportation/hospitality, supply management and emergency planning
• Create and maintain the conference budget
• Track operational spending, monitor expenses, ensure the conference stays within budget
• Lead operations onsite during the event

Requirements

• Annually affirm InterVarsity’s Statement of Faith
• Strong evidence of high Emotional Intelligence competency
• Demonstrated ability to navigate power and relational dynamics in a multi-layered organization
• Demonstrated ability and commitment to work in a diverse team environment
• Possess excellent social, verbal and written skills
• Demonstrated exceptional organizational skills; detail oriented
• Project management skills, including the ability to monitor and coordinate a wide variety of reports
• Ability to handle sensitive information in a confidential manner
• Demonstrated commitment to dependability and maintaining a consistent presence in the office
• Adaptable and able to change priorities as work demands
• Ability to organize events, workflow, and the details involved and work under pressure of deadlines
• Exhibits learning agility and is open to learning new concepts, skills, and methods
• Ability to set priorities, make decisions, meet deadlines, and resolve complex problems independently
• Takes initiative and works independently with limited direct supervision
• Good analytical skills
• Demonstrated ability to support the success of a senior leader and/or ministry/department
• A working knowledge of web communications strategies
• Prior experience with InterVarsity or other campus ministry is highly desirable
• A working knowledge of current Microsoft software applications (Word, Access, Excel, and PowerPoint)
• Traveling as needed for planning meetings or ministry events
• One year of experience with communications responsibilities (internal or external) required; two or more years strongly desired
• Minimum of two years of experience with significant administrative/operational responsibilities.

Benefits

• 403(b) Retirement Savings Plan
• 403(b) matching contributions
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible work schedule
• Flexible spending accounts
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance