Executive Administrative Assistant

Role Overview

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management
• Manage confidential and sensitive information with discretion and professionalism
• Assist with onboarding, access requests, and coordination of resources for IT team members
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization

Requirements

• High school diploma or equivalent
• 6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort working in IT‑enabled environments
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities
• Clear written and verbal communication skills for interaction with technical and non‑technical stakeholders
• Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs
• High attention to detail and commitment to accuracy and confidentiality
• Preferred Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise
• Familiarity with basic IT terminology, systems, or project coordination concepts
• Experience using collaboration, document‑management, or workflow tools to support team operations
• Demonstrated ability to influence without authority and build strong working relationships across functions
• Experience supporting global teams or leaders across time zones
• English proficiency required

Benefits

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k))
• Vacation –120 hours per calendar year
• Sick time
• 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time
• up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year