Executive Assistant

Role Overview

• Own complex, frequently shifting calendars for two busy executives
• Coordinate meetings across time zones; manage last-minute changes without losing composure
• Arrange domestic and international travel including flights, hotels, and ground transport, and handle changes quickly
• Prepare agendas and briefing materials so executives walk into every meeting ready
• Take notes and track follow-ups when requested
• Handle expense reports, approvals, and administrative tasks with speed and accuracy
• Triage inbound requests and route communications through Slack and other tools

Requirements

• 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment
• Exceptional organizational and project management skills; you've owned multi-step workflows with multiple stakeholders before
• Flawless attention to detail; you're the person who catches the typo in the deck title
• Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems
• Already experimenting with AI, or excited to learn
• Professional, discreet, and unflappable under pressure
• Available evenings and weekends when the situation calls for it
• A genuine team player who collaborates well with other EAs and pitches in beyond your immediate scope when needed

Benefits

• Equal opportunity workplace and affirmative action employer