Associate Project Manager

ApTask is a leading global provider of workforce solutions and talent acquisition services. They are seeking a detail-oriented and proactive Associate Project Manager to support settlement fund distribution processes in a class action environment, working closely with internal teams and law firms to ensure compliance and timely disbursement of funds.

Responsibilities:

• Review, track, and manage trust-required authorization forms, lien documents, releases, and disbursement materials received from law firms
• Communicate with law firm paralegals and case managers to obtain outstanding documentation and clarify requirements
• Identify missing documentation or errors and provide timely follow-ups for corrections
• Maintain strict confidentiality and ensure compliance with settlement trust documentation requirements
• Coordinate with the Disbursements team to confirm claimant files are complete prior to payment initiation
• Track payment status and assist in resolving discrepancies related to banking or check information
• Support quality control reviews to ensure claimant amounts, allocations, and documentation are accurate
• Maintain accurate and audit-ready internal database records
• Partner with the Project Manager to align with trust disbursement schedules and escalate risks as needed
• Collaborate cross-functionally with Claims Operations, Data Services, and Finance
• Prepare internal reports on claimant readiness, documentation completeness, and law firm responsiveness
• Provide status updates and reporting to Trustees or clients as required
• Maintain compliance logs and support audit readiness

Requirements:

• 1–3 years of paralegal or legal support experience (mass tort or settlement distribution preferred)
• Experience working directly with law firms or claimants strongly preferred
• Bachelor's degree, Paralegal Certificate, or equivalent relevant experience (Paralegal certification preferred)
• Strong written and verbal communication skills
• High attention to detail and accuracy in a fast-paced environment
• Strong critical thinking and issue-spotting abilities
• Proficiency in MS Office (Excel, Word, Outlook)