Trading Operations Invoicing Assistant (Contract)

Country United States / US City HOUSTON Workplace location HOUSTON-LOUISIANA STREET(USA) Employer company ATLANTIC TRADING AND MARKETING INC. Domain Sales Type of contract Fixed term position Experience Minimum 3 years

Context & Environment

The trading environment is fast‑paced, dynamic, and demanding, and the jobholder must be able to work effectively both independently and as part of a team. The role requires the ability to reconcile discrepancies and resolve counterparty issues by proactively seeking out the information necessary for effective problem‑solving. The jobholder must demonstrate initiative and the ability to operate with limited supervision.

Activities

The jobholder serves as the primary point of contact for suppliers regarding the verification and processing of invoices related to the Total Group’s trading activities across North America, South America, and the Caribbean. They ensure that all invoices are submitted and processed in accordance with contractual terms and that all documentation is complete, accurate, properly approved, and compliant with internal controls.

The jobholder is expected to meet deadlines, perform responsibilities with accuracy, communicate effectively with internal and external counterparties, and collaborate productively as part of a team.

Please note that this job description is not intended to be exhaustive; additional responsibilities may be assigned as needed.

Key Responsibilities

• Review and validate payable invoices in the enterprise management system (Medissys) in a timely manner to optimize cash flow and ensure compliance with contractual terms.
• Liaise with suppliers to resolve invoice discrepancies within contractual due dates.
• Maintain an organized electronic filing system for the assigned area of responsibility.
• Track and monitor supplier performance against contractual obligations.
• Serve as backup for other Trading Operator Assistants during vacations or scheduled absences.
• Assist the accounting department with account reconciliations and the recovery of funds from counterparties when required.
• Support overall team organization by assisting with general administrative duties as needed.

Candidate Profile

• Undergraduate degree preferred, with an internship or 1–3 years of professional experience in a related discipline.
• Excellent communication skills.
• Strong analytical abilities and proficiency with Outlook, Excel, Word, and PowerPoint.
• Reliable, rigorous, and detail‑oriented, with a proactive and commercially minded approach.
• Demonstrated ability to work as a team player and self‑starter.
• Punctual and receptive to change.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

What We Offer:

At TotalEnergies we know that you're more than what's on your CV. If this opportunity excites you, but your profile doesn't exactly match the description above...give it a try & apply. Diversity of perspectives & experiences make us stronger.

 

TotalEnergies is a multi-energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

 

TotalEnergies Trading & Shipping (T&S), an international trading company, puts its expertise to use in the global energy markets. With its biomass blending and trading activity, TotalEnergies T&S is an active participant in the development of sustainable biofuels. Our maritime transport expertise also helps to reduce the carbon footprint of sea transportation and we recently announced the time chartering of new vessels equipped with LNG propulsion.

 

Our Culture:

 

We are committed to meet the energy needs of a growing population while fulfilling our ambition to be a major player in the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation.

 

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success while ensuring safety in all our operations.

 

We look for passion, ambition and open-mindedness. While we evolve in a demanding and ever-changing industry, we cultivate a friendly workplace where team spirit and respect guide our daily routine, and where the diversity of our people and their skills create a nourishing experience for all of us.