DOC Pontiac CC Office Coordinator - Business Office

Position Title: Office Coordinator 

Job Requisition ID: 52881 
Closing Date: 02/13/2026 11:59 PM 
​Agency: Department of Corrections
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,293/month; CBA Applies; Full Range: $4,293-$5,788/month
Job Type: Salaried
Category: Full Time 
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking a dedicated Office Coordinator to provide secretarial and office support functions for the Business Office at Pontiac Correctional Center. They will serve as secretary for the Business Office, prepare reports and spreadsheets, coordinate the contract monitoring process, and assist with timekeeping functions. This person will need to have strong attention to detail, integrity and ability to effectively communicate with multiple parties. We encourage all interested and qualified individuals to apply.

Essential Functions

• Provides secretarial and complex, specialized office support functions for the Business Office.
• Serves as secretary for the Business Office.
• Prepares complex reports and spreadsheets.
• Coordinates the contract monitoring process for the facility. 
• Interacts with other departments in the preparation of business-related data, reports and correspondence including scheduled purchasing, local purchasing, Business Office employee training and Business Office employee travel.
• Assists with facility timekeeping functions.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years related office experience, or two (2) years of independent business experience.
• Requires ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Prefers at least three (3) years of experience performing complex secretarial work such as monitoring and completing special projects and coordinating workflow of an office.
• Prefers at least two (2) years of experience keyboarding and processing various types of correspondence such as reports, memos and letters.
• Prefers at least two (2) years of experience preparing complex reports and spreadsheets utilizing application software such as Microsoft Office Suite or similar programs.
• Prefers at least two (2) years of experience dealing with the contract process including collecting, maintaining, and posting data for contracts and developing monitoring questionnaires and assisting with completion.
• Prefers at least one (1) year of experience interacting with administrative staff in the preparation of business-related issues.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. 
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See Below 

8:00am-4:00pm Mon-Fri, Sat/Sun off

Headquarter Location: Pontiac Correctional Center 700 W Lincoln St, Pontiac, Illinois, 61764
Work County: Livingston
Agency Contact: Sheryl Chapman
Email: Sheryl.Chapman2@illinois.gov

Posting Group: Office & Administrative Support; Public Safety

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

 

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

 

 

As an IDOC employee, you are entitled to a robust benefits package that includes:

Flexible work schedule in some program areas (Flex time and Hybrid options)

Health, Life, Vision and Dental Insurance

12 weeks paid maternity/paternity leave

Pension Plan - Vesting at 10 years for Tier II

Full 20-year retirement awards free health insurance during retirement

Deferred compensation and other pre-tax benefits programs

Paid state holidays: 13 - 14 day annually

3 paid Personal Business days annually

12 paid Sick days annually (Sick days carry over year to year)

10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)

Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)

Employee Assistance Program and/or Mental Health resources

For more information about our benefits, please follow this link:  Benefits Information