Spa Coordinator

Company Description

Opened in February 2023 in charming Los Olivos, The Inn at Mattei’s Tavern, Auberge Collection offers 67 luxury guest rooms, cottages, and suites that marry the simplicity of modern farmhouse design with the eclectic spirit of nearby ranch life. Set on historic grounds shaded by old-growth palm trees and surrounded by renowned vineyards, The Inn at Mattei’s Tavern originally served as a popular stagecoach stop in the late 1800s. Considered the social center of the Santa Ynez Valley through the 1930s, the property has remained a lively local landmark, revered and enjoyed for generations. Today, guests can savor farm-driven menus that celebrate the Central Coast’s land and sea, unwind at the new Lavender Barn, a luxury spa rooted in nature and renewal, and enjoy destination-inspired experiences that engage the senses.

For more information: auberge.com/matteis-tavern

Connect with The Inn at Mattei’s Tavern on Instagram and Facebook at @matteistavernauberge.

Job Description

The Spa Coordinator schedules appointments, greets guests, escorts them to treatment areas, and provides information on spa services, treatments, and products. They also support communication of spa incentives, guest requests, and programs to all relevant departments.

DUTIES AND RESPONSIBILITIES

• Maintain reception and retail areas in a spotless condition and upkeep the common areas of the spa between appointments.

• Possess knowledge of all aspects of treatments and the ability to recommend and engage in suggestive selling.

• Responsible for booking all spa appointments accurately 

• Maintain safety and sanitation standards

• Process spa reservations and billing, and greet all guests upon arrival and departure from their treatments.

• Support all retail aspects including guest assistance, product display, suggestive selling, and merchandising.

• Demonstrate respect, sensitivity and concern for guests needs with a professional and pleasant manner

• Provide spa guests with a tour of spa facilities to familiarize them with the spa

• Interact cooperatively with and with consideration towards guests and co-workers

• Handle guest complaints or issues promptly to ensure guest satisfaction. Communicate all of the above to management and relevant departments.

• Exercise good judgment, discretion, and diplomacy while performing job duties.

• Participate in all designated programs, meetings, and training sessions.

• Notify Engineering of maintenance and repair needs through in-house software communication.

• Ensure uniform and personal appearance are clean and professional.

• Maintain confidentiality of proprietary information and protect company assets.

• Learn and adhere to Spa Standards based on a 5-star Forbes rating.

• Develop and maintain positive working relationships with colleagues and management.

• Ensure proper screening, handling, and follow-up of telephone calls for the Spa Director.

• Handle distribution of mail, correspondence, faxes, etc.

• Manage filing and proper retention of correspondence and reference material for the Director.

• Complete all necessary opening and closing duties

• Interface with other spa staff to create personalized treatment programming for guests.

• Act as liaison between Spa, Housekeeping, and Engineering.

• Establish a tracking system to monitor work statuses and ensure completion of requested tasks.

• Practice safe work habits and follow all safety procedures.

Qualifications

• Ability to maintain a pleasant disposition and function efficiently in a high-stress/pressure work environment.

• Professional, flexible, and positive attitude.

• Prior customer service experience required.

• Computer familiarity.

• Must be detail-oriented and have excellent communication skills.

• Previous cash handling experience required.

• Excellent multitasking skills to successfully handle several assignments simultaneously.

• Must be polished, professional, and have a strong command of both written and verbal English 

• Must have a polished appearance (willing to cover any visible tattoos or facial piercings during shifts) 

• Must be able to stand for long periods of time

• High school diploma or equivalent.

• Must be 21+ 

PREFERRED QUALIFICATIONS

• Prior customer service experience/hotel experience preferred

• Industry-related certifications or education

• Previous experience in a luxury spa, hospitality, or retail environment is highly preferred.

This position starts at $20.00/hour 

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @Auberge and #AlwaysAuberge.

Railway Jonata LLC is an Equal Opportunity Employer, M/F/D/V. Railway Jonata LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Railway Jonata LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.