Office Coordinator

This position is at Colby College with Parkhurst Dining.

Parkhurst Dining is a family-owned and operated company that provides culinary, dining and catering services to over 80 organizations and universities. We believe that food is best when made from scratch with locally sourced ingredients, prepared with heart, & served with a smile. This culinary experience is uniquely and authentically Parkhurst. If you’ve been searching for a place where you can do what you love, love what you do and have room to grow, consider joining our team! Parkhurst Dining is part of Eat’n Park Hospitality Group, a regional portfolio of foodservice concepts serving 50 million guests annually in its restaurants, on college and corporate campuses and in every state through our online store. 

JOB SUMMARY

This clerical role is responsible for supporting one area of operations, such as answering the catering and conference services phone and email to assist with the booking of catering using our catertrax and EMS software. The office coordinator may also have daily and weekly financial reporting duties, including cash handling for units, payroll/HRIS maintenance, or using our CDS software. This individual also serves as an assistant to the management team with general clerical duties.

ESSENTIAL FUNCTIONS

§ Provides clerical and administrative support. Type, file, copy, and prepare documents.

§ Assists in the monthly inventory.

§ Produce retail signage and verify the accuracy of all posted information.

§ Assist in producing the schedule for the department.

§ Performs administrative tasks using critical thinking to complete processes in a competent and expedient manner, including ensuring adequate office supplies and maintain the expenses within department budget for such supplies.

§ Completes HR related processes as requested including new hire processing and employment advertising.

§ Supports the completion of financial reporting, as requested.

§ Follows up on identified issues until resolution is reached or problem is referred.

§ Maintains confidentiality of all records. Maintains security of computer equipment and files.

§ Answers the phone promptly and courteously. Follows through on all requests with a sense of urgency.

§ Completes all paperwork and database records accurately.

§ Demonstrates effective time management skills and priority setting.

§ Interacts with guests and team members in a courteous and friendly manner.

§ Demonstrates dependability in attendance and completion of job tasks.

§ Completes other duties as requested by supervisor.

Qualifications:

§ Three years of professional experience with two years of experience in business management.

§ Associate’s or Bachelor’s degree in business management or related field, high school/GED, or equivalent experience.

§ Experience in food service environment desirable.

§ Proficiency with Microsoft Office (Word, Excel, PowerPoint, Publisher).

§ Ability to effectively communicate and understand both oral and written directions.

§ Accuracy in spelling and grammar required.

§ Detail oriented.

§ Ability to organize workloads and meet time deadlines.

§ Courteous, customer service attitude.

Physical Demands and Working Conditions:

§ Bending, reaching, and grasping.

§ Walking short distances.

§ Sitting for long periods of time

BENEFITS

• FREE meal during your shift
• 20% discount on any food purchase at Eat’n Park, Hello Bistro, The Porch, and Parkhurst Dining.
• Paid time off
• Management career advancement opportunities
• Access to continuous development with Smile Universe
• Eligibility for 401k, vision, dental and medical plans

Eat’n Park Hospitality Group provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.