Catering Administrative Specialist

Job Description

The Catering Administrative Specialist plays a critical role in supporting the catering operations team through detailed administrative support, data management, and invoicing functions. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and ensures accuracy across all documentation, reporting, and financial processes.

This is a part-time position. 

Compensation Data

COMPENSATION: The Hourly rate for this position is $23.00 to $23.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

 

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

 

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Perform high-volume, accurate data entry related to catering orders, billing, and operational reports

• Prepare, review, and process invoices in a timely and accurate manner

• Maintain detailed records of catering events, contracts, and financial documentation

• Reconcile billing discrepancies and partner with internal teams to ensure accurate reporting

• Generate weekly and monthly reports using Microsoft Office tools

• Manage administrative documentation including contracts, proposals, and event summaries

• Support scheduling, communication, and coordination efforts between clients and internal teams

• Maintain organized digital and physical filing systems

• Assist leadership with ad hoc reporting and special administrative projects

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 2+ years of administrative, office support, or catering support experience preferred

• Strong attention to detail with a high level of accuracy in data entry and documentation

• Experience with invoicing, billing processes, and financial tracking

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

• Ability to manage multiple priorities in a fast-paced environment

• Strong written and verbal communication skills

• Highly organized with strong time management skills

 

This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).  

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.