Athletics Director of Administration

CLASSIFICATION TITLE: Administrator I

UNION CODE: M80

FT/PT: Full-time   

PAY PLAN: 12-month   

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $7,084 - $7,917

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,135 - $12,288

PAY BASIS: Monthly 

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by March 20, 2026; however, the position will remain open until filled.

POSITION PURPOSE: Under the administrative direction of the Director of Athletics, the Associate Director of Athletics for Administration serves as a key administrative leader within the Athletics Department and supports the Director of Athletics and executive staff by coordinating and implementing human resources, business operations, sport administration, and performance support functions. The position is accountable for the effective stewardship of people, resources, and programs through the establishment of cohesive, compliant and sustainable business practices aligned with University and CSU policies as well as NCAA regulations. The role partners closely with campus units to integrate Athletics operations within University systems and policies, strengthen internal controls, and promote operational efficiency and transparency. The position plays a critical role in advancing a culture of collaboration, accountability, and continuous improvement while supporting staff development and ensuring student-athlete health, safety, and competitive success.

DUTIES & RESPONSIBILITIES:

Athletics Human Resources Administration

1. Serve as the primary athletics liaison to campus Human Resources (People & Culture) and the Office of Faculty Affairs on all personnel-related matters, ensuring timely communication and consistent application of University and CSU policies.
2. Under the guidance of campus Human Resources and the Office of Faculty Affairs, assist with coordinating athletics staff recruitments, onboarding, evaluations, corrective actions, and offboarding processes.
3. Coordinate and support department-wide staff training initiatives, including compliance training, leadership development, and professional development programming, in collaboration with Athletics leadership.
4. Under the guidance of the Office of Human Resources and the Office of Faculty Affairs, support Athletics supervisors with matters related to performance management, employee relations, and best practices for managing teams in a collegiate athletics environment, consistent with HR policies and guidance.
5. Support organizational planning, succession planning, and workforce development in collaboration with the Director of Athletics and Executive Staff by gathering information, coordinating discussions, and supporting implementation of approved plans.
6. Foster a positive, inclusive, and high-performing departmental culture aligned with institutional values.

Athletics Business Operations

1. Oversee and coordinate Athletics business operational processes for all revenue-generating activities, including ticketing operations, game guarantees, NCAA distributions, athletic camps, and special events.
2. Serve as the primary point of contact between Athletics and internal campus departments (including Human Resources, Business Services, Facilities, Information Technology Services, University Police Department, Risk Management, and Contracts & Procurement) to ensure business processes are integrated, compliant with CSU and University policies, and operationally efficient.
3. Act as Athletics’ liaison to Information Technology Services, ensuring all applicable systems and platforms (including ticketing and payment systems) meet PCI compliance standards and University security requirements.
4. Manage game-day business operations, including ticketing office functions, athletic concessions, and hospitality operations, ensuring appropriate controls, staffing coordination, and adherence to University financial and operational policies.
5. Work collaboratively with coaches and program leadership to support development and monitoring of team budgets and align fiscal priorities with University guidelines through partnership with the Director of Accounting and AVP/Chief Budget Officer. Address budget issues, implement corrective actions, and recommend cost-saving or efficiency-enhancing strategies.
6. Support Athletics leadership by identifying operational process gaps, inefficiencies, and compliance risks; recommend and implement solutions that improve transparency, accountability, and cross-departmental collaboration.
7. Document existing and newly implemented Athletics business procedures to strengthen internal controls, reduce operational risk, and support consistent compliance with CSU, NCAA, and University requirements.
8. Provide operational support and guidance for special events, postseason play, and other non-routine Athletics activities, ensuring advance coordination with campus partners and adherence to applicable policies and procedures.

Human Performance Oversight

1. Provide administrative oversight of Sports Medicine and Strength & Conditioning units, in alignment with departmental priorities and established policies.
2. Support the development and implementation of policies and procedures that prioritize student-athlete health, safety, and well-being, in coordination with the Director.
3. Collaborate with medical professionals, strength staff, and campus partners to ensure appropriate staffing models, coverage plans, and resource allocation.
4. Oversee budgets, equipment needs, and operational planning for performance support areas and report budget status to Athletics leadership.
5. Facilitate communication and coordination between sports medicine, strength and conditioning, coaching staff, and administration to support competitive readiness and risk management.
6. Partner with compliance and campus stakeholders to support adherence to NCAA, conference, and institutional health and safety standards.

Sport/Team Administration

1. Serve as the primary contact for day-to-day sport-specific activities of assigned teams.
2. Collaborate with coaches and assist with management of all elements of sport-specific operations to support student athletes, coaches, and staff of assigned teams.
3. Foster a culture of excellence and sportsmanship within the athletics programs. Work with coaching staff to address and resolve issues related to student-athlete welfare, academic success, and behavior.
4. Facilitate regular communication and collaboration among coaching staff, ensuring unified approach to the overall mission and values of the Athletics Department.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to a Bachelor’s degree in business administration, sports administration, higher education, finance, human resources, or a related field and three (3) years of demonstrated progressive experience within intercollegiate athletics, athletics administration, athletics finance and/or athletics human resources. Experience should include supervision or leadership over professional staff or students.

LICENSES – Possession of a valid driver’s license or the ability to obtain by date of hire.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Knowledge of intercollegiate athletics administration, including human resources practices, financial operations, sport administration, and performance support services.
• Knowledge of, or ability to quickly learn, university administrative, financial, and personnel policies and the ability to interpret and apply them effectively within a Division I athletics environment.
• Demonstrated ability to oversee and manage departmental budgets, financial reporting, and fiscal controls while ensuring compliance with university and system policies.
• Working knowledge of NCAA, conference, and institutional regulations as they relate to employment, sport administration, student-athlete welfare, and financial operations.
• Ability to provide effective administrative oversight of Sports Medicine and Strength & Conditioning, with an emphasis on student-athlete health, safety, and risk management.
• Strong interpersonal, consultative, and leadership skills with the ability to work effectively with coaches, staff, campus partners, medical professionals, and senior administrators.
• Demonstrated ability to supervise, direct, coach, train, and evaluate staff, and to hold individuals accountable to established expectations and performance standards.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Experience overseeing multiple functional areas such as human resources, finance, sport administration, sports medicine, or strength and conditioning.
• Demonstrated experience supervising head coaches and providing sport administration oversight.
• Experience supporting or overseeing Sports Medicine and/or Strength & Conditioning operations.
• Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: LIGHT WORK – involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.

ENVIRONMENTAL FACTORS:N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last seven years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code.  The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.      

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect.  All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation.

Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, (661) 654-2713.