Director of Administrative Services

Job description:

Director of Administrative Services - HR Generalist/ Payroll

Schedule: Sun-Thurs (Day Shift- 9am-5:30pm)

We are seeking an experienced, friendly, customer-service-oriented professional with a strong background in HR and payroll processing to serve at our beautiful and luxurious community. The ideal candidate will possess exceptional Human Resource, clerical, organizational, and payroll skills in general and, in particular, have excellent people skills. The Director of Administrative Services provides a wide range of Human Resources and Business Office support to management and staff of the assisted living community.

Additional responsibilities include:

• Coaches Directors on Human Resources best practices and all policies surrounding
• Community level Recruitment, Performance Management, Learning and Development, and Progressive Discipline to promote a culture of continuous growth, team building, and development of employees.
• Maintains current knowledge of system wide and location specific procedures, processes, policies, and operations while enforcing these policies throughout the community in concert with the Department Directors.
• Perform full life cycle of new hire process, ensuring complete and accurate completion of new hire forms to foster a successful onboarding.
• Performs new hire orientation, to include all requisite paperwork, while ensuring all new hires attend orientation. Assists and/or delivers mandatory in-services on other topics.
• Perform all required functions of NYS Criminal History Record Check (CHRC), and non-CHRC Background processes in a complete and timely manner.
• Coordinate, promote, and explain health and welfare benefit programs.
• Manage the Employee of the Month program.
• Ensure employee workers’ compensation incident reports are fully completed by supervisor and employee. Maintain appropriate follow up with staff member and insurance carrier to keep claim exposure to a minimum.
• Maintain OSHA logs, submit required OSHA annual online reporting and ensure all federal and state required postings are posted and current.
• Explain procedures to employees requiring leave ensuring all paperwork is sent out, completed, leaves are tracked, and return to work is facilitated according to various laws.
• As Health Commerce System (HCS) Coordinator, keep role assignments up-to-date.
• Maintains records of staff licensing and certifications, validates licenses/certificates of new hires prior to date of hire. Sends necessary reminders prior to expiration date of licensure/certificate.

Qualifications:

• Minimum of five years of in-depth experience within Human Resources including Payroll
• 2 years’ experience in a healthcare office environment preferred.
• Minimum of two years of staff supervision, strongly preferred.
• Bachelor’s degree in a related field or equivalent related experience.
• Strong customer service mentality
• Flexible with time
• Able to interact in a positive and productive manner with a variety of people, employees as well as residents and families and outside individuals.
• Proficient in MS Windows, Outlook, Excel and Microsoft Word.
• Accurate and detail oriented and have the ability to refocus attention as the day demands, understanding there will be many interruptions.
• Must be confidential with employee and resident information
• Knowledge of general office equipment.
• Ability to work under pressure, meet deadlines, be exacting in performance
• Work well in an environment with minimal supervision by creating own deadlines and work schedules
• Communicate clearly in English and speak effectively in front of a group

Benefits include:

• Salary increases based on annual performance
• Annual team appreciation events, quarterly team appreciation bonuses and an annual holiday bonus
• 401K plan
• AFLAC Benefits
• Company paid life insurance policy
• PTO days, company paid holidays, with a PTO cash-out option annually
• Optional lunch for all employees
• Available health, dental and vision coverage
• tuition reimbursement