Executive Assistant, Legal & Cybersecurity

Role Overview

• Serve as the trusted right hand to executive leadership, ensuring their time is optimized and their teams operate efficiently
• Own complex executive calendars and prioritize scheduling requests
• Ensure leaders are fully prepared with context and materials for every meeting
• Support scheduling testimony for the Litigation team
• Use AI tools to convert meeting recordings into structured action items and decision logs
• Build and maintain a digital “brain” of security reports, legal filings, and project documentation
• Manage travel logistics, expense reporting, and procurement processes
• Oversee Flock’s signature and notary processes
• Track key legal and cybersecurity initiatives to ensure deadlines are met
• Draft and edit internal announcements, security newsletters, and executive presentations
• Handle sensitive security incidents, personnel matters, legal issues, and strategic roadmaps with the highest level of discretion
• Partner with executives to plan team-building events, offsites, and recognition initiatives to support a high-performing, engaged team
• Act as a bridge between executives and the broader business

Requirements

• 5+ years of experience as an Executive Assistant
• Ideally supporting C-level executives in a fast-paced tech environment
• Expert-level proficiency in Google Workspace (Docs, Sheets, Slides, and Calendar)
• Proven ability to manage competing priorities and serve as an effective gatekeeper while maintaining positive relationships
• Comfortable operating in fast-moving environments where priorities shift frequently
• Ability to partner seamlessly with a Chief of Staff or VP-level operator
• Demonstrated experience handling sensitive legal, security, or financial information with total discretion
• Strong executive-level writing skills
• Skilled at building consensus across dispersed teams
• Expert in crafting high-context prompts in Gemini and ChatGPT Enterprise
• Experience grounding AI in internal documentation using NotebookLM
• Experience using AI-powered tools (e.g., Zapier, Gemini for Workspace) to streamline scheduling, expense tracking, and repetitive workflows

Tech Stack

• Cyber Security

Benefits

• Flexible PTO – Non-accrual PTO plus 11 company holidays
• Fully Paid Health Benefits – Medical, Dental, Vision, and HSA match
• Family Leave – 12 weeks of 100% paid parental leave Birthing parents receive an additional 6–8 weeks of physical recovery time
• Fertility & Family Benefits – $50,000 lifetime maximum for eligible adoption, surrogacy, or fertility expenses through Maven
• Spring Health – Therapy, coaching, medication management, and personalized mental health support
• Caregiver Support – Partnership with Cariloop
• Carta Tax Advisor – 1:1 equity tax advisory sessions
• Employee Resource Groups (ERGs) – Women of Flock, Flock Proud, LEOs, and Melanin Motion
• WFH Stipend – $150 per month
• Productivity Stipend – $300 per year (Audible, Calm, Masterclass, Duolingo, and more)
• Home Office Stipend – One-time $750 to build your ideal workspace