Executive Assistant

Swarm Aero is redefining air power by building the largest swarming UAV network and the most versatile swarming aircraft ecosystem in the world. We are moving quickly to launch the first aircraft designed specifically for swarming, alongside a powerful Command and Control platform capable of mobilizing thousands of heterogeneous autonomous assets and enabling human operators to achieve superhuman results.

Our team has created and exited multiple startups, negotiated defense deals worth billions of dollars, and designed and built more than 30 novel aircraft. Our aerospace pedigree includes experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic.

We move fast, think boldly, and operate with intensity and precision.

The Role

The Executive Assistant will report to the Operations Manager and directly support our three founders. This individual will serve as a force multiplier for the leadership team, ensuring focus, organization, and operational continuity.

This role requires exceptional judgment, discretion, and execution. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and takes pride in creating structure in high-growth environments

  Key Responsibilities

Executive Support

• Manage complex calendars across multiple executives
• Coordinate internal and external meetings, including defense and strategic partners
• Arrange domestic and international travel with detailed itineraries
• Prepare agendas, materials, and briefing documents
• Track follow-ups and action items across leadership meetings
• Handle confidential information with discretion and professionalism

Office and Operations Support

• Serve as front-of-office presence for visitors and partners
• Support coordination of onsite interviews and candidate experience
• Assist in onboarding new hires
• Help maintain an organized and professional office environment
• Coordinate small events, offsites, and executive gatherings
• Provide backup operational coverage when leadership is traveling

Strategic Leverage

• Improve workflows that increase executive efficiency
• Create systems for task tracking and visibility
• Anticipate bottlenecks and proactively solve problems
• Act as a connector across teams to ensure alignment

Qualifications

• 5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments
• Exceptional organizational and time management skills
• Strong written and verbal communication
• High discretion and emotional intelligence
• Comfortable working in fast-paced and ambiguous environments
• Highly proactive and detail-oriented

Preferred:

• Experience supporting multiple executives simultaneously
• Experience in defense, aerospace, or hardware startups
• Experience helping build processes from scratch

 

Why This Role Matters

This is not a traditional administrative role. This position directly enables the speed, clarity, and output of the company's founders and Operations leadership. The right person will meaningfully influence how fast Swarm Aero scales.

Compensation & Location

Salary: $90,000–$120,000 base, plus equity and competitive benefits.

Location: Fayetteville, AR preferred; remote considered for exceptional candidates.

What we Offer: 

• Meaningful equity stake in a high-growth defense technology company 
• Competitive base salary commensurate with experience 
• Comprehensive benefits including medical, dental, vision, and 401k
• PTO and Paid Sick Time
• Monthly Wellness Stipend
• Daily catered lunch to office
• Paid Parental leave
• Direct impact opportunity - be a key leader in building a critical technology for national security
• World-class team - work alongside exceptional engineers and operators solving hard problems 

To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.