Program Management Specialist/Coordinator - Heart Institute

Cincinnati Children's is a leading children's hospital focused on improving children's health. They are seeking a Program Management Specialist/Coordinator to support the Global Rheumatic Heart Disease Research and Advocacy Center by managing administrative tasks, financial operations, travel planning, and communications.

Responsibilities:

• Support RHD Research team members with calendar management and meeting coordination, set up virtual meetings (often international), support preparation and distribution of agendas, materials, and minutes
• Support clinical team members with clinic scheduling and cancellations
• Gather project, administrative and program updates and regularly share them through lab meetings, email, Monday.com, document repositories such as Dropbox, and other communication channels
• Establish and maintain repositories of frequently used materials, reference materials, resources, and branding packages
• Manage credit card authorization and reconciliation, purchase order submissions and follow-up, supplies orders and tracking
• Submit, track and report on reimbursements for team, serve as resource for those submitting their own
• Lead travel planning and coordination for site visits, project meetings, conferences, and related activities, including researching and booking travel and accommodations, registering participants, creating detailed itineraries, tracking and storing required materials, planning for meals/events/materials, working with on-site vendors, mapping out session and spin-off meeting schedules, and communicating with stakeholders (all activities in partnership with project team leads)
• Support events and meetings by preparing polished materials and packets (digital or printed), ensuring participants and speakers are prepared, and taking and distributing meeting minutes
• Work closely with management and project teams to draft, review, and proofread communications, including website articles, social media posts, and newsletters

Requirements:

• Bachelor's degree in a related field
• 2+ years of work experience in a related job discipline
• High school diploma or equivalent
• 3+ years of work experience in a related job discipline