Purchasing & Storeroom Clerk

Description

ABOUT OFCC

Founded in 1915, Olympia Fields Country Club is steeped in tradition and has a rich history of excellence and prestige. For over 100 years, OFCC has hosted such prominent events as the US Open, the US Amateur Championship, the US Senior Open Championship, numerous Western Opens, the PGA Championship, the KPMG PGA Women's Championship, and most recently, the BMW Championship.

As a private club, we strive to create an extraordinary, unparalleled member experience designed to meet every aspect of our members' needs. Our employees are the heart of everything we do, the foundation of our success, and the members' experience. OFCC is a truly remarkable place, not only for our members but also for our employees. Working at OFCC allows you to gain knowledge, develop skills, and work with an outstanding team of hospitality professionals while bringing nothing but an unrivaled experience for our members and guests. Expect a hospitality-focused, fast-paced environment that will foster growth and advancement. For more information, please visit our website at www.ofcc.org 

SUMMARY

The Purchasing & Storeroom Clerk is responsible for supporting the Club’s procurement and inventory operations by accurately processing purchase documentation, maintaining records, and assisting with storeroom organization. Reporting to the Purchasing & Storeroom Manager, this role helps ensure efficient inventory flow and accurate record-keeping. 

RESPONSIBILITIES

Documentation & Processing

• Receive and review purchase orders, invoices, and delivery documents for accuracy and completeness.
• Enter purchasing data into inventory and accounting systems.
• Assist in preparing and filing procurement documentation.

Inventory Support

• Help maintain organized storeroom conditions, ensuring proper labeling and storage of supplies.
• Assist with inventory counts and stock level monitoring.
• Report discrepancies or stock shortages to management.
• Place orders through our Food Trak System based on each department’s established par levels and ensure timely delivery and proper stocking of all items. 

Communication & Coordination

• Coordinate with suppliers and internal departments regarding order status and delivery schedules.
• Support the storeroom staff with receiving and distributing supplies as needed.

Record Keeping & Reporting

• Maintain up-to-date purchasing and inventory records.
• Generate reports as requested to assist with procurement tracking and budget management.

Requirements

KNOWLEDGE, SKILLS, ABILITIES

• Strong attention to detail and organizational skills.
• Basic knowledge of purchasing and inventory processes.
• Proficiency with Microsoft Office and inventory or accounting software preferred.
• Good communication skills and ability to work in a team environment.
• Ability to perform clerical tasks accurately and efficiently.

EDUCATION, CERTIFICATIONS, & EXPERIENCE

• High school diploma or equivalent required.
• Previous experience in purchasing, inventory control, or clerical roles preferred.
• Experience in hospitality or private club settings is a plus.

EXPECTED WORK HOURS

This is a full-time, year-round position.
Schedule: Availability is required between 7:00 a.m. and 6:00 p.m., Monday through Sunday, with a schedule that varies based on business needs. 

BENEFITS

• Starting pay at $15/hr.
• Employee referral program.
• Free employee meals.
• Fun and friendly team, an opportunity to make lasting connections.
• An opportunity to learn and network within the hospitality industry

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee must be able to: 

• Stand for long periods of time. 
• Performs repetitive finger, wrist, and hand motions in food service. Exercising both gross and fine manipulation of hands.
• Frequently walks, reaches, stretches, and stoops. 
• Frequently lifts and carries up to 50 lbs. 
• Occasionally pushes and pulls up to 100 lbs. 
• Occasionally climbs, crouches, kneels, bends, and twists. 
• Frequently uses near and far visual acuity and peripheral vision. 
• Frequently communicates with other members of the team and members and must be able to exchange accurate information through verbal and written forms of communication.