Head of Finance and Operations

Vivid Machines is a venture-backed company focused on enhancing specialty crop production through AI technology. They are seeking a Head of Finance and Operations to build and lead their finance function while overseeing operational areas including HR, with a strategic focus on financial planning and compliance.

Responsibilities:

• Own company-wide financial planning and analysis, including annual planning, quarterly forecasts, and long-range modelling
• Manage cash flow, runway planning, and capital strategy
• Build clear KPI dashboards and operational metrics that drive decision-making
• Partner with Sales leadership on ARR forecasting, pricing strategy, and deal structure
• Support gross margin optimization across hardware and recurring software revenue
• Lead monthly close, financial reporting, and performance analysis
• Prepare Board and investor reporting materials
• Support fundraising, diligence, and investor conversations
• Oversee accounting operations, including AP/AR, payroll, revenue recognition, and inventory accounting
• Ensure compliance with GAAP and Canadian tax regulations
• Manage audits and reviews, government funding compliance, and grant reporting (SR&ED, etc.)
• Implement scalable financial systems, controls, and reporting processes
• Build systems to track and manage physical assets, inventory, and deployed equipment
• Develop unit economics models that reflect hardware + software margins
• Improve working capital efficiency and cost visibility
• Partner with operations and supply chain on COGS tracking and margin improvement
• Overseeing payroll, benefits, compliance, and HR operations
• Supporting headcount planning and compensation strategy
• Helping implement lightweight but scalable internal processes
• Partnering with leadership on organizational planning and operational discipline