EXP LICENSED (CAM) Assistant Property Manager (Temporary Position)
Hallandale Beach, Florida, United States of America
Full Time
3 hours ago
$58,000 USD
Key skills
Communication
About this role
Responsibilities include, but are not limited to:
- Assist in the daily operation of the management office and administrative duties following established Association procedures and guidelines.
- Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner.
- Ensure that all e-mails are responded to appropriately and in a timely manner.
- Ensure that all mail (i.e., FedEx, UPS, USPS) is picked up daily, in a timely manner.
- Processes and distributes incoming and outgoing mail for the office and Association as well as Owners.
- Perform administrative functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies and supply ordering for Maintenance and Housekeeping.
- Responsible for making sure Owner/Resident information is kept up to date as well as other association databases.
- Processes print jobs, scanning and faxing as general office support when needed.
- Prepares and assists community manager with monthly board packages and meeting agenda notices and in-house mailings.
- Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
- Provide and maintain maintenance requests (Work Orders).
- Assist with producing minutes for Board Meetings.
- Responsible for coding and entering all Invoices for the community.
- Responsible to work closely with Committees and each Committee Chairperson.
- Daily interaction and support for owners.
- Must maintain and update community website according to FL Statutes.
- Responsible to make sure that Vendor Packets are processed for all Vendors.
- Monitoring of Vendor License and Insurance Expiration.
- Special projects as instructed.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Professional customer service skills. Any other duties/tasks as directed by Property Manager or HOA Board