Responsibilities include, but are not limited
to:
-
Assist in the daily operation of the management office
and administrative duties following established Association procedures and
guidelines.
-
Ensure that the telephone is answered properly, and
messages are handled courteously, accurately, and responded to in a timely
manner.
-
Ensure that all e-mails are responded to appropriately
and in a timely manner.
-
Ensure that all mail (i.e., FedEx, UPS, USPS) is picked
up daily, in a timely manner.
-
Processes and distributes incoming and outgoing mail
for the office and Association as well as Owners.
-
Perform administrative functions including but not
limited to: record keeping, filing, mail collection and distribution, word
processing, data entry, maintain and replenish office supplies and supply
ordering for Maintenance and Housekeeping.
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Responsible for making sure Owner/Resident information
is kept up to date as well as other association databases.
-
Processes print jobs, scanning and faxing as general
office support when needed.
-
Prepares and assists community manager with monthly
board packages and meeting agenda notices and in-house mailings.
-
Coordinate and track important dates and meetings, such
as turnover, annual, and budget meetings.
-
Provide and maintain maintenance requests (Work
Orders).
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Assist with producing minutes for Board Meetings.
-
Responsible for coding and entering all Invoices for
the community.
-
Responsible to work closely with Committees and each
Committee Chairperson.
-
Daily interaction and support for owners.
-
Must maintain and update community website according to
FL Statutes.
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Responsible to make sure that Vendor Packets are
processed for all Vendors.
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Monitoring of Vendor License and Insurance Expiration.
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Special projects as instructed.
-
Professional communication skills (phone, interpersonal,
written, verbal, etc.).
-
Professional customer service skills.
Any other duties/tasks as directed by Property
Manager or HOA Board
Compensation up to $29/hour.
****MUST HAVE PREVIOUS EXPERIENCE AS AN ASSISTANT PROPERTY MANAGER ****
PLEASE DO NOT APPLY IF YOU LIVE MORE THAN 30 MINUTES FROM THE HALLANDALE BEACH /AVENTURA AREA.