Accounts Payable Analyst
Silver Spring, Maryland, United States of America
Full Time
3 weeks ago
$62,088 - $103,480 USD
Key skills
RSpringERPWorkdayCommunicationDecision Making
About this role
Accounts Payable Analyst - (25000327)
High School Diploma or GED (Required)
Bachelor's Degree Accounting, Finance, Business Administration, or a related field, required. Relevant experience will be considered in lieu of degree. (Required)
Minimum Work Experience
2 years Accounts payable or general accounting experience (Required)
Required Skills/Knowledge
Proficiency with accounting software such as PeopleSoft, Workday, or similar platforms
Familiarity with popular OCR and AP automation tools (e.g., Kofax, Ephesoft, or similar).
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and high degree of accuracy.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Strong closed loop communication and interpersonal skills.
Functional Accountabilities
Invoice and Payment Processing, Verification, and Reconciliation
Organizational Accountabilities
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
Teamwork/Communication
Performance Improvement/Problem-solving
Cost Management/Financial Responsibility
Safety
Description
An Accounts Payable Analyst plays a crucial role within the finance and accounting function of the organization. This individual is primarily responsible for managing and analyzing the company's outgoing payments, ensuring accuracy, compliance, and efficiency throughout the accounts payable (AP) process. By maintaining strong vendor relationships, monitoring payment timelines, and identifying opportunities for process improvement, the Accounts Payable Analyst supports both the financial health and operational effectiveness of the business.Qualifications
Minimum EducationHigh School Diploma or GED (Required)
Bachelor's Degree Accounting, Finance, Business Administration, or a related field, required. Relevant experience will be considered in lieu of degree. (Required)
Minimum Work Experience
2 years Accounts payable or general accounting experience (Required)
Required Skills/Knowledge
Proficiency with accounting software such as PeopleSoft, Workday, or similar platforms
Familiarity with popular OCR and AP automation tools (e.g., Kofax, Ephesoft, or similar).
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and high degree of accuracy.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Strong closed loop communication and interpersonal skills.
Functional Accountabilities
Invoice and Payment Processing, Verification, and Reconciliation
- Verify invoices and payment requests. Resolve discrepancies and obtain necessary approvals to process invoices and payments.
- Monitor the OCR workflow to ensure timely invoice processing and escalate issues as needed.
- Analyze accounts payable/accounts receivable (AP/AR) data to identify trends, discrepancies, and opportunities for process improvement.
- Utilize analytical tools and techniques to extract insights and drive informed decision-making.
- Troubleshoot and resolve data extraction errors or exceptions generated by OCR software.
- Work closely with internal departments and external vendors to resolve outstanding balances and billing issues via clear and concise communication.
- Maintain a healthy cash flow and support the financial stability of the organization.
- Support month-end and year-end closing processes by compiling and verifying AP reports and schedules.
- Ensure adherence to internal policies, compliance, and regulatory requirements related to accounts payable operations.
- Participate in internal and external audits as needed and provide supporting documentation for the PBC related to Accounts Payable inquiries.
- Ensure accurate vendor records and documentation within the accounting system.
- Utilize ERP systems (e.g., PeopleSoft, Workday) and accounts payable automation tools to enhance efficiency and accuracy in AP processing.
- Identify inefficiencies in accounts payable/receivable processes and develop solutions to streamline workflows.
Organizational Accountabilities
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance