Workplace Experience (Onsite – San Francisco)

Brain Co. is an applied AI startup focused on building AI applications for significant institutions, enhancing operations in governments, healthcare systems, and critical industries. They are seeking a highly organized Workplace Specialist to manage the San Francisco office's day-to-day operations, ensuring a positive employee experience and fostering office culture through events and effective workplace management.

Responsibilities:

• Act as a steward of office culture and employee experience in our SF office
• Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations
• Support company events, offsites, and in-office programming
• Create an office environment that encourages connection, collaboration, and a strong sense of community
• Own daily office operations to ensure a welcoming, functional, and well-stocked workplace
• Manage meal programs, kitchen inventory, office supplies, and overall office organization
• Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs
• Serve as the primary point of contact for office-related requests and issues
• Help shape and maintain a positive, efficient employee onsite experience
• Support office growth initiatives, including researching new office spaces and coordinating moves
• Assist with lease management, renewals, and landlord communication
• Coordinate office moves, build-outs, and transitions with internal teams and external partners
• Maintain documentation related to leases, floor plans, and facilities agreements
• Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)
• Track and manage workplace and event budgets, invoices, and expenses
• Identify opportunities to improve efficiency and reduce costs without sacrificing experience