Administrative Services Coordinator - Nursing Recruitment

University of Iowa Healthcare is looking to hire a 100% Administrative Services Coordinator in the department of Nursing Recruitment.

Position Specific Summary

Provide administrative support to for the Nursing Recruitment/Human Resources Office. This position provides administrative coordination and support of daily operations of the office including contact with our applicants, staff, and hiring managers and behind the scenes administrative responsibilities. 

Responsibilities will include, but are not limited to:

• Coordinate job shadows with applicants and potential candidates and maintain compliance with related hospital/departmental policies
• Work with recruiters to schedule interviews with applicants and Nurse Managers. Make directional maps given to interviewing applicants
• Review reports, conduct audits and summarize information as requested related to onboarding activities for newly hired staff
• Support departmental and unit based recognition activities such as submitting staffing numbers for hospital-wide events and distribute associated tickets
• Develop and distribute meeting agendas, take minutes at staff meetings and distribute after sessions are held
• Maintain personnel file log and name change spreadsheet
• Maintain Nursing HR email inbox and outlook calendar
• Provide coverage at the front desk as requested
• Assist with personnel and education file maintenance including uploading documents to staff members’ e-personnel file
• Complete degree verifications
• Maintain orientation prep spreadsheet and prep ID badges
• Assist with recruitment event planning and implementation
• Assist staff as needed
• Order new supplies as requested
• Develop and revise departmental informational materials for distribution such as recruitment materials, social media posts, etc.

Percent of Time: 100%
Schedule: Monday - Friday, 7:30 AM - 4:00 PM
Location: General Hospital (GH)
Pay Grade: 2B:  https://hr.uiowa.edu/professional-pay/classifications-by-pay-level 

Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa?, click here

The University of Iowa offers a generous benefits package, including 24 days paid vacation per year to start and paid sick leave. Complete information regarding the full benefits package may be viewed at: https://hr.uiowa.edu/benefits/employee-benefits/regular-faculty-staff-benefits

Education Required:

• Bachelor’s degree in Business Administration or related field or an equivalent combination of education and experience

Required Qualifications:

• Some (6 months – 1 year) administrative, office coordination or financial experience
• Excellent written and verbal communication skills
• Excellent interpersonal skills.  Role models service excellence
• Must be proficient in Microsoft Office suite (Word, Excel, Power Point)
• Excellent organizational skills and ability to prioritize work in a fast-paced office environment

• Ability to analyze data and apply critical thinking skills
• Previous experience working in a health care setting
• Previous experience working in human resources environment
• Previous experience working with service excellence/customer focused environment
• Knowledge of University of Iowa policies/procedures

In order to be considered, applicants must upload a resume and cover letter as part of the application process.  Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Megan Garton at megan-garton@uiowa.edu

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check.