Executive Assistant, Business Units

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our EVP & Group President, Business Units, the Sr. leadership team, and act as a liaison between the Executive and the Business Units Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives. 

Key Responsibilities:

• Offer a consultative approach to calendar management:
  • Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests
• Manage work related expenses and budgets
• Plan and coordinate travel itineraries
• Serve as a liaison between the executives and internal/external stakeholders
• Prepare meeting agendas, take minutes, and track action items
• Draft and manage correspondence, presentations, and reports
• Identify issues and develop effective solutions independently and with discretion
• Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is expected)
• Support special projects and initiatives as needed

Qualifications:

• 5+ years of experience as an EA, providing support to an Executive
• High level of discretion, professionalism and confidentiality
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proven track record of building positive relationships with stakeholders at all levels; Servant Leadership
• Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment
• Strong problem-solving and critical thinking skills
• Ability to anticipate needs and proactively address challenges
• Proficiency in Microsoft Office Suite and SharePoint
• Champion, role model and embed Pella’s Culture (Care Boldly, Learn Rapidly, Drive Results)