Accounting/Finance Manager

Description

About the Role

Athena Medical Management is a multi-site healthcare management company operating across Georgia and Alabama. We are seeking an experienced Accounting/Finance Manager who takes complete ownership of the daily financial operations across our family of entities. This is a hands-on, owner-facing role with full autonomy and direct access to leadership.

We use QuickBooks Enterprise. The systems are in place. The job is to run them with precision, consistency, and accountability every single day.

Core Daily Responsibilities

Daily Cash Management

· Produce a daily cash report across all operating accounts

· Reconcile daily cash activity against QuickBooks entries — every day, not month-end

· Leverage the live bank feed in QuickBooks Enterprise to maintain real-time reconciliation; bank statements should never be a surprise at month-end because the books are current daily

Accounts Payable

· Code and enter all incoming invoices to the correct GL accounts — accurately and promptly

· Match every payment to a corresponding invoice before it closes out

· Manage vendor payment schedules and ensure nothing falls through the cracks

· Maintain a clean, current AP aging report

Accounts Receivable

· Post and reconcile incoming payments to the correct accounts daily

· Maintain a current AR aging report and escalate outstanding items appropriately

Payroll

· Manage payroll processing and ensure funding is in place before each payroll run

· Ensure payroll journal entries post correctly to the proper GL accounts in QuickBooks

· Manage 1099 contractor payments and year-end 1099 preparation

Cash Flow Management

· Monitor operating cash flow daily and flag any shortfalls in advance of payroll or major AP obligations

· Maintain a short-term cash flow forecast so leadership always knows where the business stands

Monthly Close & Reporting

· Produce a clean monthly close — P&L, balance sheet, and cash flow — by the 10th of each month

· Ensure the consolidated balance sheet is current and accurate at all times

· Prepare organized workpapers for the outside CPA firm on request

What You Will Also Own

Journal Entries & Intercompany Accounting

· Record all journal entries accurately, including payroll entries, accruals, and intercompany transfers between entities

· Ensure intercompany transactions are properly recorded so they eliminate correctly in consolidation — no double-counting, no disappearing balances

· Allocate expenses to the correct entity — rent, payroll, contractor payments, and overhead must hit the right books every time

Revenue & Expense Coding

· Record and code all incoming revenue transactions to the correct GL accounts and correct entity daily

· Code all company credit card transactions to the right account and entity — not just bank accounts

· Every transaction gets the right account, the right entity, and the right cost center before the day ends

Collaboration with Human Resources

· Coordinate with HR to ensure accurate payroll processing, including proper tax withholdings and compliance with IRS regulations

· Collaborate with HR to manage 401(k) plan payroll contributions and ensure compliance with retirement plan regulations

· Assist HR with the accurate recording and reporting of employee benefit costs, ensuring that they are reflected correctly in financial statements  

· Support HR in the administration of employee benefits by preparing financial reports and forecasts related to benefit costs and trends

What We Require

· 5+ years of hands-on accounting experience in an operating business — not just public accounting, consulting, or tax prep

· Expert-level QuickBooks Enterprise proficiency — journal entries, bank feeds, payroll integration, intercompany transactions, multi-entity reporting, and custom reporting

· Demonstrated ability to independently manage AP, AR, payroll, daily cash reconciliation, and month-end close without supervision

· Strong grasp of intercompany accounting and multi-entity allocation — you understand that getting the right expense to the right entity is not optional

· Multi-location or multi-entity experience required

· Healthcare or medical practice experience a plus, but not required if your fundamentals are strong

For the right person, this is a highly autonomous role with real visibility into a growing, established company and a direct line to leadership.

Who Thrives in This Role

You have real financial literacy — you understand why journal entries work, not just how to enter them. You know that a clean balance sheet is built transaction by transaction, every day, not assembled at month-end. You take personal ownership of the numbers and don't need to be managed on the basics.

If that describes you, this is a great role with a stable, growing company and direct access to leadership.

Compensation

$90,000 – $95,000 annually, based on experience. Full benefits including health insurance and PTO.

Athena Medical Management is an equal opportunity employer.

Requirements

· 5+ years of hands-on accounting experience in an operating business — not just public accounting, consulting, or tax prep

· Expert-level QuickBooks Enterprise proficiency — journal entries, bank feeds, payroll integration, intercompany transactions, multi-entity reporting, and custom reporting

· Demonstrated ability to independently manage AP, AR, payroll, daily cash reconciliation, and month-end close without supervision

· Strong grasp of intercompany accounting and multi-entity allocation — you understand that getting the right expense to the right entity is not optional

· Multi-location or multi-entity experience required

· Healthcare or medical practice experience a plus, but not required if your fundamentals are strong