Key skills
AILeadershipCommunication
About this role
Meta is seeking an experienced Executive Administrative Partner to support a VP in the Reality Labs leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships both externally and across the larger Meta ecosystem. This position is full-time, onsite, and requires time to be split between our Burlingame, Menlo Park and San Francisco offices five days a week.
Responsibilities
Coordinate internal and external meetings
* Manage complex calendar set-up and movement
* Prepare expense reports and purchase requisitions
* Coordinate both domestic and international travel arrangements
* Organize strategic offsite events and team all-hands meetings
* Build cross-functional relationships between departments
* Partner closely with team lead admins and business leads
* General office duties as needed
Qualifications
5+ years of relevant experience providing administrative support to 1 or more executives
* 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
* 5+ years of relevant calendar management and expense report management experience for 1 or more executives
* Experience prioritizing multiple projects
* Experience with Microsoft Office and Google Suite Prior or current experience supporting VP's at large scale tech company
* Consistent track record of ensuring confidentiality and discretion in all partnerships
* Experience driving events and fostering team connection
* Demonstrates attention to detail, responsible, proactive, drives tasks to completion
* Experience independently managing projects, multi-tasking, and changing direction quickly if needed
* Experience building and maintaining trust with leadership and partners
* Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
* Experience leading the creation of new teams and partnering with stakeholders to design and establish innovative environments
* Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
* Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
* Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Responsibilities
Coordinate internal and external meetings
* Manage complex calendar set-up and movement
* Prepare expense reports and purchase requisitions
* Coordinate both domestic and international travel arrangements
* Organize strategic offsite events and team all-hands meetings
* Build cross-functional relationships between departments
* Partner closely with team lead admins and business leads
* General office duties as needed
Qualifications
5+ years of relevant experience providing administrative support to 1 or more executives
* 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
* 5+ years of relevant calendar management and expense report management experience for 1 or more executives
* Experience prioritizing multiple projects
* Experience with Microsoft Office and Google Suite Prior or current experience supporting VP's at large scale tech company
* Consistent track record of ensuring confidentiality and discretion in all partnerships
* Experience driving events and fostering team connection
* Demonstrates attention to detail, responsible, proactive, drives tasks to completion
* Experience independently managing projects, multi-tasking, and changing direction quickly if needed
* Experience building and maintaining trust with leadership and partners
* Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
* Experience leading the creation of new teams and partnering with stakeholders to design and establish innovative environments
* Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
* Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
* Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies