Project Manager (EMS Implementation & JBoss Oversight)

Job Description Project Manager (EMS Implementation & JBoss Oversight)

Role Overview

We are seeking an experienced Project Manager to lead a high-visibility Election Management System (EMS) implementation while concurrently overseeing a JBoss refactoring initiative.
This role requires strong execution skills, cross-functional coordination, and the ability to manage aggressive timelines in a mission-critical environment.

The ideal candidate will bring a balance of delivery excellence, stakeholder management, and structured project governance, with experience managing complex IT implementations.

Location & Work Model

• Location: Oakland, CA
• Work Model: Hybrid 3 days onsite
• Onsite Locations:
• ITD Office (Primary)
• ROV Office (Oakland ~0.5 miles from HQ)

Project Scope & Timeline

• Primary Focus: EMS Implementation (April August | 90 120 business days)
• Secondary Project: JBoss Refactoring Oversight (May November | ~6 months)

Priority Skill: EMS / System Implementation experience

Key Responsibilities

Project Delivery & Execution

• Lead end-to-end delivery of the EMS implementation within aggressive timelines
• Develop and manage detailed project plans, schedules, and milestones
• Ensure alignment across business, IT, and vendor teams

Stakeholder & Communication Management

• Provide executive-level status reporting and presentations
• Coordinate with election leadership, IT teams, and external vendors
• Translate business requirements into actionable project tasks

Program Oversight (JBoss Refactoring)

• Oversee 2 3 contractors working on JBoss refactoring
• Focus on timeline, milestones, and coordination (not deep technical ownership)
• Ensure deliverables align with overall program objectives

Risk, Budget & Governance

• Track risks, dependencies, and issue logs proactively
• Monitor budget impacts and resource utilization (not full P&L ownership)
• Ensure adherence to QA, testing cycles, and change control processes

Operational Readiness

• Drive system validation, testing, and cutover planning
• Ensure documentation and audit readiness for a regulated environment
• Maintain compliance with time-sensitive election-related milestones

Required Qualifications

• 5 8+ years of experience managing complex IT projects / system implementations
• Strong understanding of SDLC (Waterfall, Agile, or Hybrid)
• Experience managing cross-functional teams and vendors
• Hands-on experience with project tools (Jira, MS Project, Trello, etc.)
• Ability to manage multiple workstreams under tight deadlines
• Excellent communication skills (technical + business stakeholders)

Preferred Qualifications

• Experience in County/Public Sector environments (Highly preferred)
• Exposure to Government / Election systems (Nice to have)
• Familiarity with Java/JBoss environments (Nice to have, not mandatory)
• PMP, PMI-ACP, or similar certification

Recruiter Intake

Deliverables / Expectations

• Detailed project plans and execution roadmap
• Weekly status reports and executive dashboards
• Risk & issue logs with mitigation strategies
• Coordination of EMS implementation milestones
• Oversight of JBoss refactoring activities
• Documentation for operational readiness and audit compliance