Payroll Specialist
Baton Rouge, Louisiana, United States of America
Full Time
2 weeks ago
$50,000 - $55,000 USD
Key skills
Communication
About this role
Hajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths; a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future.
Hajoca has over 400 locations nationwide, called Profit Centers; and at the foundation of our family of businesses is a National Support Center (NSC) where Centers of Excellence are dedicated to enabling the success of our Profit Centers.
The Payroll team in our National Support Center (NSC) is looking for a Payroll Specialist at their Baton Rouge, LA office. This is a hybrid role, requiring three days in office.
Pay for this position is between $50,000.00 and $55,000.00 per year at this location.
Are you proficient in payroll? Are you skilled at handling confidential information with the utmost discretion? Are you driven by details and conscious of compliance? If so, then we’d like you to join our dedicated team as a Payroll Specialist.
About the Role:
The Payroll Specialist I – Maintenance is responsible for performing general payroll administration and maintenance functions while supporting broader payroll operations. This role works closely with internal stakeholders and Time Entry Delegates to ensure accurate timekeeping, employee data maintenance, and payroll compliance. The position requires a working knowledge of all payroll processes and adherence to Company policies, procedures, and applicable laws.
In this role, you will:
• Oversee the collection of time and absence data from all company locations and coordinate with Time Entry Delegates as needed to resolve time-related issues.
• Manage and process Time Entry Delegate changes.
• Design, update, and deliver training related to Payroll System time entry and attendance, as needed.
• Maintain an understanding of payroll systems, tax regulations, and compliance, and ensure that teammates are paid on time and in accordance with applicable laws and internal policies.
• Maintain and update current teammate records, including position and compensation changes, transfers, and other personnel adjustments.
• Accurately input new teammates into the HRIS (Dayforce) and payroll systems, ensuring timely setup of all necessary information.
• Handle extra payment forms, ensuring correct calculations and timely processing of all adjustments.
• Manage employee terminations, ensuring final paychecks are processed in accordance with state-specific legal requirements.
• Investigate, address, and resolve inquiries from field personnel regarding commission, payroll, or other areas of expertise, ensuring timely and accurate responses.
• Conduct quarterly and annual internal compliance reviews, ensuring all payroll processes align with company policies and legal standards.
• Maintain and update process documents related to the functions and responsibilities of the role, ensuring accuracy and consistency.
• Maintain a working knowledge of the duties performed by the payroll processors to provide support in their absence.
• Maintain confidentiality and safeguard sensitive employee and payroll data at all times.
• Collaborate with team members and support overall departmental objectives.
• Successfully complete required safety and compliance training programs as assigned.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
About You:
• 2 or more years of experience in payroll or a related function
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.
Our ideal candidate will also:
• Be proficient in payroll software (Dayforce preferred).
• Have strong knowledge of payroll regulations, tax laws, and best practices.
• Effectively use Microsoft Office software to communicate via email and to review reports and documents.
• Demonstrate outstanding customer service and interpersonal communication skills.
• Possess strong written and verbal communication skills.
• Possess a high level of accuracy and attention to detail.
• Be able to handle sensitive information with confidentiality.
• Be able to exercise sound professional judgment and take responsibility for decisions impacting employees and service quality.
• Be able to build and maintain a positive working relationship with teammates and co-workers and manage any interpersonal conflict and setbacks in a mature, solution-oriented manner.
• Be able to research, analyze data, and solve problems.
• Have excellent organizational skills and the ability to prioritize work projects and multi-task.
• Read, write, speak, and understand English.
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Be able to learn and operate the computer related systems used in the People Operations department.
The benefits of working with us:
Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers:
Full-time benefits (for team members working 30 or more hours per week):
• Medical, dental, vision, and prescription coverage
• Accident, Hospital Indemnity, and critical care coverage
• Life insurance and Long Term Disability
• Pre-tax accounts for healthcare, dependent care, and commuter benefits
• Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
• Paid pregnancy and parental leave
• Paid day of community service
Full-time and part-time benefits:
• 401(k)
• Retirement cash account with company contributions
• Targeted training programs focused on your personal and professional growth
• Company wellness program
• Employee discounts
• College tuition benefits
*Please note that benefit offerings may differ for teammates employed through an intern program.
EEOC Statement
Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.
Background Screening Statement
We are a drug free workplace. Employment is contingent upon pre-employment drug screening, and successful completion of a criminal background investigation subject to any federal, state and local laws.
Hajoca has over 400 locations nationwide, called Profit Centers; and at the foundation of our family of businesses is a National Support Center (NSC) where Centers of Excellence are dedicated to enabling the success of our Profit Centers.
The Payroll team in our National Support Center (NSC) is looking for a Payroll Specialist at their Baton Rouge, LA office. This is a hybrid role, requiring three days in office.
Pay for this position is between $50,000.00 and $55,000.00 per year at this location.
Are you proficient in payroll? Are you skilled at handling confidential information with the utmost discretion? Are you driven by details and conscious of compliance? If so, then we’d like you to join our dedicated team as a Payroll Specialist.
About the Role:
The Payroll Specialist I – Maintenance is responsible for performing general payroll administration and maintenance functions while supporting broader payroll operations. This role works closely with internal stakeholders and Time Entry Delegates to ensure accurate timekeeping, employee data maintenance, and payroll compliance. The position requires a working knowledge of all payroll processes and adherence to Company policies, procedures, and applicable laws.
In this role, you will:
• Oversee the collection of time and absence data from all company locations and coordinate with Time Entry Delegates as needed to resolve time-related issues.
• Manage and process Time Entry Delegate changes.
• Design, update, and deliver training related to Payroll System time entry and attendance, as needed.
• Maintain an understanding of payroll systems, tax regulations, and compliance, and ensure that teammates are paid on time and in accordance with applicable laws and internal policies.
• Maintain and update current teammate records, including position and compensation changes, transfers, and other personnel adjustments.
• Accurately input new teammates into the HRIS (Dayforce) and payroll systems, ensuring timely setup of all necessary information.
• Handle extra payment forms, ensuring correct calculations and timely processing of all adjustments.
• Manage employee terminations, ensuring final paychecks are processed in accordance with state-specific legal requirements.
• Investigate, address, and resolve inquiries from field personnel regarding commission, payroll, or other areas of expertise, ensuring timely and accurate responses.
• Conduct quarterly and annual internal compliance reviews, ensuring all payroll processes align with company policies and legal standards.
• Maintain and update process documents related to the functions and responsibilities of the role, ensuring accuracy and consistency.
• Maintain a working knowledge of the duties performed by the payroll processors to provide support in their absence.
• Maintain confidentiality and safeguard sensitive employee and payroll data at all times.
• Collaborate with team members and support overall departmental objectives.
• Successfully complete required safety and compliance training programs as assigned.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
About You:
• 2 or more years of experience in payroll or a related function
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.
Our ideal candidate will also:
• Be proficient in payroll software (Dayforce preferred).
• Have strong knowledge of payroll regulations, tax laws, and best practices.
• Effectively use Microsoft Office software to communicate via email and to review reports and documents.
• Demonstrate outstanding customer service and interpersonal communication skills.
• Possess strong written and verbal communication skills.
• Possess a high level of accuracy and attention to detail.
• Be able to handle sensitive information with confidentiality.
• Be able to exercise sound professional judgment and take responsibility for decisions impacting employees and service quality.
• Be able to build and maintain a positive working relationship with teammates and co-workers and manage any interpersonal conflict and setbacks in a mature, solution-oriented manner.
• Be able to research, analyze data, and solve problems.
• Have excellent organizational skills and the ability to prioritize work projects and multi-task.
• Read, write, speak, and understand English.
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Be able to learn and operate the computer related systems used in the People Operations department.
The benefits of working with us:
Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers:
Full-time benefits (for team members working 30 or more hours per week):
• Medical, dental, vision, and prescription coverage
• Accident, Hospital Indemnity, and critical care coverage
• Life insurance and Long Term Disability
• Pre-tax accounts for healthcare, dependent care, and commuter benefits
• Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
• Paid pregnancy and parental leave
• Paid day of community service
Full-time and part-time benefits:
• 401(k)
• Retirement cash account with company contributions
• Targeted training programs focused on your personal and professional growth
• Company wellness program
• Employee discounts
• College tuition benefits
*Please note that benefit offerings may differ for teammates employed through an intern program.
EEOC Statement
Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.
Background Screening Statement
We are a drug free workplace. Employment is contingent upon pre-employment drug screening, and successful completion of a criminal background investigation subject to any federal, state and local laws.