Executive Assistant/Administrative Assistant

Job Title: Executive Assistant

Location: Austin, TX (Onsite 5 Days/Week)
Job Type: Contract

Job Description

We are seeking an experienced and highly organized Executive Assistant to support senior leadership in a fast-paced, complex, and global environment. This role requires exceptional communication, strong interpersonal skills, and the ability to manage shifting priorities with professionalism and efficiency.

The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion. This role also includes serving as a backup to another Executive Assistant to ensure seamless operational continuity.

Key Responsibilities

• Provide high-level administrative and executive support to senior leadership
• Manage complex and frequently changing calendars across multiple time zones
• Anticipate business needs and proactively adjust schedules, meetings, and logistics
• Serve as backup support to an Executive Assistant during absences or peak workloads
• Coordinate meetings, prepare agendas, document notes, and track follow-ups
• Arrange domestic and international travel, including itineraries and accommodations
• Prepare, submit, and track expense reports ensuring accuracy and policy compliance
• Handle sensitive and confidential information with a high level of discretion
• Build strong relationships with executives, stakeholders, and cross-functional teams
• Support internal communications, special projects, and ad hoc administrative tasks

Required Qualifications

• Proven experience as an Administrative Assistant or Executive Assistant in a fast-paced, global, or matrixed environment
• Ability and willingness to work onsite (5 days/week) in Austin, TX
• Excellent written and verbal communication skills
• Strong interpersonal and stakeholder management skills
• Ability to manage changing priorities, tight deadlines, and multiple tasks simultaneously
• High attention to detail, organization, and problem-solving abilities
• Ability to work independently with strong judgment and discretion

Technical Skills

• Advanced proficiency in Microsoft Office Suite: Outlook, Teams, Word, Excel, PowerPoint
• Experience with Microsoft Copilot or other AI productivity tools is a plus

Preferred Qualifications

• Experience supporting senior executives in large enterprise environments
• Experience working in global teams across multiple time zones
• Familiarity with expense management and travel coordination tools