TMD - Military Specialist III (T3/T5 Operations/Plans Officer)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT: 
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057480

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals.  Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.  The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION DESCRIPTION:

This position supports the Texas State Guard (TXSG). Performs highly complex (senior-level) managerial work in administering the daily operations and activities of the Operations department. This position involves establishing goals and objectives; developing procedures and policies; developing schedules, priorities, and standards to achieve established goals; coordinating and evaluating departmental activities; developing and evaluating budget requests; and monitoring budget expenditures. Serves as the central point of contact for the TXSG when conducting interagency operational planning in support of the Texas Military Department and insures the TXSG is prepared to execute civil support operations as directed by the Texas State Operations Center (SOC). Assigns and supervises the work of others. Reports to the TXSG Deputy Chief of Staff - Operations and works under limited supervision with considerable latitude for the use of initiative and independent judgement.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Manages day-to-day activities of staff within a business function, division, or department.
• Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and manages evaluation activities.
• Attends and oversees Mobile-Day (M-Day) Drill functions.
• Develops and implements techniques for evaluating business function, division, or department activities.
• Develops and evaluates budget requests, monitors budget expenditures, and adjusts as necessary.
• Plans, develops, implements, and evaluates policies and procedures, and monitors compliance with policies and procedures.
• Prepares management and productivity reports; reviews and approves documents and reports developed by employees to ensure professional quality and appearance, appropriate content, consistency, and responsiveness.
• Provides technical expertise and guidance regarding questions related to the business function, division, or department.
• Plan and develop a budget for a business function, division, or department.
• Confer with executive management to develop strategic plans and long- and short-term goals for the department. May manage the preparation, development, review, and revision of legislation.
• Oversee program analyses, research studies, and internal audits.
• Coordinates with the M-Day TXSG T3 Operations/ Plans Officer and ensures continuity of all TXSG programs and operations.
• Ensures coordination of all operations and planning between Texas State Guard Headquarters and subordinate commands.
• Attends work regularly and observes approved work hours in accordance with the agency's state employee policies & procedures handbook.
• Provides guidance and information on TXSG operations and processes to staff.
• Plans, conducts, and /or coordinates workshops and other training programs.
• Screens, interviews, and recommends employment of applicants (Both FTEs and Traditional Drilling Soldiers); recommends promotions, demotions, disciplinary actions, transfers, and discharge of employees (Traditional Drilling Soldiers).
• Develops and implements techniques for evaluating goals and sub-goals which support TXSG Lines of Effort (LOEs).
• Develops and synchronizes the annual TXSG Steady State Operational Order (OPORD) and the All Hazards OPORD.
• Analyzes operational planning and synchronizes operational execution for all TXSG brigades.
• Analyzes internal processes and recommends and implements procedural or policy changes to improve operational readiness.
• Ensures coordination between the TMD Joint Forces Headquarters, Joint Operations Center, or designated Mission Command headquarters and the TXSG Headquarters is conducted for all operations.
• Critical member of the TXSGs budget forecasting process team.
• Collects, organizes, analyzes, and prepares materials in response to requests for program information and reports.
• Responsible for reporting TXSG readiness to include all command-level reports requirements.
• Uses After Action Reports (AARs) to refine and improve operations.
• Serves as the principal action officer; reviews all incoming messages from the TMD JOC.
• Oversees the augmentation of Adaptive Battle Staff (ABS) personnel to the TXSG Emergency Operations Center (TEOC) and to each brigade headquarters during civil support operations. Plans, directs, and coordinates several staff functions, including personnel, accounting, logistics, and communications.
• Trains, leads, assigns, and/or prioritizes the work of others. 
• Plans and negotiates with federal, state, and local authorities regarding TXSG operations and the impact on the agency.
• Works with and speaks to community and professional groups to coordinate, improve, and stimulate interest in the TXSG.
• Supervises the work of others.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Performs related work as assigned.

CONDITION OF EMPLOYMENT

• Applicants must have and maintain an active membership in the Texas State Guard as a condition of employment. Must be qualified for entry into or continued service in the TXSG in accordance with all applicable regulatory policies as required. Candidates must meet age, education, aptitude, physical, and character requirements for the TXSG. The State Military Specialist must wear the appropriate military duty uniform while engaged in their State service status. NOTE: If applicants are not currently members of the TXSG, they must be willing to join upon employment.

MINIMUM QUALIFICATIONS:

EDUCATION:

•  Graduation from an accredited four-year college or university is required.

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major coursework in business, business management, or a related field is preferred.

EXPERIENCE:

• Five (5) years of full-time experience in operations management and synchronizing operational support processes is required.
• Three (3) years of supervisory/lead experience.
• Experience using Microsoft Excel, Word, PowerPoint, and Outlook is required.

PREFERRED EXPERIENCE:

• Prior Field Grade Officer or Federal equivalent is preferred.
• Experience working in a State Guard, Traditional Guard, Rerserve, or Military organization is preferred.
• Experience with the Incident Command Systems (ICS) is preferred.
• Experience as an Emergency Manager or Regional Coordinator with an Emergency Management Organization is preferred.
• Experience in coordinating with state and local agencies during disasters is preferred.
• Experience in planning, coordinating, or conducting Defense Support to Civilian Authorities (DSCA) operations is preferred.
• Extensive knowledge and experience in leadership and training are preferred.
• Experience supervising complex staff planning is preferred.
• Experience in performance measurement reporting is preferred.
• Experience in preparing Standard Operating Procedures (SOP), policies, and other documents is preferred.
• Experience with writing and accepting grants is preferred.

SUBSTITUTION:

• Additional years of experience in office management, operational planning, or administration may substitute for required education on a year-per-year basis.

REGISTRATION, CERTIFICATION, OR LICENSURE:

• A valid driver’s license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for driving state or personal vehicles to conduct agency business.
• ICS 300, 400, Certifications are preferred.
• L958 (All-Hazards Operations Section Chief) or L960 (All-Hazards Plans Section Chief) Certification are preferred.
• O305 (All-Hazards Incident Commanders) Certification preferred.

OTHER REQUIREMENTS:

• Membership in the TXSG is required. Must be a current member of the TXSG or eligible to join upon employment by TMD. For more information on the Texas State Guard, go to https://tmd.texas.gov/state-guard and https://tmd.texas.gov/texas-state-guard-history. The State Guard does not deploy outside the State of Texas.
• Must be able to meet certain physical requirements as identified by the position being selected.
• Must be able to pass a criminal history check to join the Texas State Guard
• Background Investigation.  Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S.  The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.  All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship.  Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• emergency management principles;
• Incident Command System;
• state and federal laws, regulations, and public policy relating to Homeland Security;
• basic military operational practices;
• agency programs, policies, and procedures;
• methods, principles, and practices of the agency;
• fiscal and budgeting techniques and practices;
• information technology needs;
• principles and practices of public administration and management;
• local, state, and federal laws and regulations relevant to the TXSG;
• Joint Operations Planning process; and
• preparation, development, and execution of operational plans.

Skill in:

• communication clearly and effectively, both orally and in writing;
• coordinating daily operations and planning activities;
• critical thinking;
• developing and establishing performance goals and objectives, developing and approving schedules, priorities, and standards for achieving goals, and managing evaluation activities;
• instructing and training co-workers, employees, and others;
• identifying, defining, and solving problems;
• logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems;
• operating MS Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Pro, and other internal systems;
• organization and attention to detail;
• operating office equipment and accounting programs;
• operating a personal computer with Microsoft applications, including Outlook, Word, Excel, and PowerPoint;
• record keeping and file maintenance;
• researching and referencing laws, rules, regulations, policies, and procedures;
• use of a computer and applicable software; and
• writing, spelling, grammar, and punctuation.

Ability to:

• study and evaluate programs and propose recommendations;
• gather, assemble, correlate, and analyze facts;
• devise solutions to administrative problems;
• develop and evaluate policies and procedures;
• prepare complex and concise reports for the TXSG within the required timeline;
• coordinate and schedule TXSG program activities;
• interpret and apply policies, procedures, and regulations;
•  establish effective working relationships; and
•  working in a military environment.

     PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing, and walking to perform job duties. This position requires up to 25% travel to subordinate TXSG unit locations with overnight stays. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move, and/or set up equipment and materials that weigh up to 50 pounds. The position requires wearing the day's military uniform.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying.  Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary   proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: No military equivalent
United States Navy: 641X LDO - Administration
United States Coast Guard: SEI15 Enterprise Policy, Planning, Budget, and Management
United States Marine Corps: 8003 General Officer
United States Air Force: 10C0 Operations Commander

Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Program Management

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov  

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.