Documentation specialist (Fixed Term Contract)

Job Summary

Verify the all the reports pertaining to the work orders are received as per the procedure and as per the customer PO. Data book preparation and submission to customer. Communication with the customers regarding data book.

Primary Responsibilities

• Review WO, all the operations are completed and signed by the concerned.
• Review that all reports are available in work order
• Verify all the reports as per customer order and WO
• Ensure that all the personal qualification records are available.
• Compile the data as per the procedure and index
• Scan all the reports in sequence
• Move the scanned folders in Share folder
• Communicate to the customer through mail
• Raise NCRs, in case of any non -conformance noticed during the documentation
• Comply with all NOV Company and HSE policies and procedures.
• Communicate with all related department employees
• Suggest for the improvements through CAR / PAR
• Take active part in audits.

Facility/Group Specific Responsibilities

• Refer the invoice details received from dispatch
• Collect all the work orders of the shipped items
• Review all the reports are available and are signed by the respective employee
• Review the PDI report is completed.
• Review all NDT reports are available
• Review the WO is signed by the respective employee / supervisor
• Check the PO requirement and WO requirement for the item.
• Where TPI is involved, arrange and coordinate TPI.
• Scan all documents in sequence.
• Prepare the index sheet / compliance certificate as applicable
• Attach all qualification records od special processes as applicable.
• Compile the reports and save in share folder / RIGDOC with the PO / INVOICE NO
• Communicate to customer through mail

Education & Experience Qualifications

• Diploma/ Graduate in Mechanical Engineering, Computer /Science Graduate 
• Minimum 3-5 years of experience in documentation
• Must be proficient with computer skills
• Must have good communication in English
• Knowledge of NDE, ASTM standards and Welding processes (Preferred)
• Must be able to communicate in English, Hindi and Marathi
• Must be familiar with ISO and API requirements.

Job Requirements

• Documentation

Behavioral Competencies

• Good Behaviour
• Good Communicator

Technical Competencies

• Strong in computer skills
• Basic Welding knowledge
• ASTM Standards

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