Accounts Payable Specialist
Wilmington, Delaware, United States of America
Full Time
1 day ago
Key skills
CERPLeadershipCommunication
About this role
Build Your Career Where You Matter
Join The Cook & Boardman Group, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.
At The Cook & Boardman Group, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.
Why Work With Us?
We’re committed to your success, personally and professionally. You’ll have access to:
• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to C&B University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.
The Accounts Payable Specialist is responsible for entering all invoices, credit memos, and other accounts payable transactions. This role will support the Controller and will also serve as an A/P Liaison between our Corporate A/P Team and our branch offices within The Cook & Boardman Group. A qualified applicant should have significant accounts payable knowledge, general accounting knowledge regarding prepaid expenses, fixed assets, and general ledger accounts. Experience with the principals of job costing in the construction industry is highly beneficial to the role.
Essential Functions
• Maintain account payable processes, including new vendor set ups, entering invoices and credit memos, and reconciling invoices with receipt discrepancies.
• Manages vendor relationships and vendor record management.
• Reviews and verify invoices and check requisitions within the ERP system.
• Monitors vendor accounts to ensure payments are up to date.
• Research and resolves invoice discrepancies and issues between the purchasing team and the ops team.
• Maintains vendor/supplier file, along with W-9 files and other qualifying information.
• Correspond with vendors, colleagues, and other associates and respond to inquiries.
• Responsible for ensuring the accuracy of the information maintained in the accounting system.
• Managing Business licenses, and Agency Licenses with various municipalities and Agencies.
• Managing in-house professional license renewals and State ID badging.
• Entering P-Card Transactions and collecting the receipts.
• Conduct online Bill pay transactions.
• Other relative duties as assigned.
Minimum Qualification
• Bachelor’s Degree preferred, or an equivalent combination of education/experience.
• Current and valid US driver’s license preferred.
• At least 2 years of experience in a similar accounting position.
• Must pass pre-employment background check and drug test.
Knowledge, Skills and Abilities
• Excellent Excel experience and skills required
• High attention to detail, self-motivated, and the ability to work independently
• Excellent organizational skills
• Strong PC and systems skills required, proficient in Microsoft Office Suite
• Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
• Must be proficient in MS Word, Excel, and PowerPoint software programs
• Excellent verbal and written communication skills required
Physical Demands
The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee will regularly communicate verbally and in writing, and must be able to see and hear in a typical office setting. The role frequently involves sitting, walking, standing, using hands to handle or feel, and reaching with arms and hands.
Work Environment
This position operates primarily in a professional office environment. It routinely involves the use of standard office equipment such as computers, phones, printers, copiers, and filing systems. Occasional business travel may be required.
Qualification Requirements
To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities necessary for success in the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer
The Cook & Boardman Group is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Join The Cook & Boardman Group, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.
At The Cook & Boardman Group, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.
Why Work With Us?
We’re committed to your success, personally and professionally. You’ll have access to:
• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to C&B University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.
The Accounts Payable Specialist is responsible for entering all invoices, credit memos, and other accounts payable transactions. This role will support the Controller and will also serve as an A/P Liaison between our Corporate A/P Team and our branch offices within The Cook & Boardman Group. A qualified applicant should have significant accounts payable knowledge, general accounting knowledge regarding prepaid expenses, fixed assets, and general ledger accounts. Experience with the principals of job costing in the construction industry is highly beneficial to the role.
Essential Functions
• Maintain account payable processes, including new vendor set ups, entering invoices and credit memos, and reconciling invoices with receipt discrepancies.
• Manages vendor relationships and vendor record management.
• Reviews and verify invoices and check requisitions within the ERP system.
• Monitors vendor accounts to ensure payments are up to date.
• Research and resolves invoice discrepancies and issues between the purchasing team and the ops team.
• Maintains vendor/supplier file, along with W-9 files and other qualifying information.
• Correspond with vendors, colleagues, and other associates and respond to inquiries.
• Responsible for ensuring the accuracy of the information maintained in the accounting system.
• Managing Business licenses, and Agency Licenses with various municipalities and Agencies.
• Managing in-house professional license renewals and State ID badging.
• Entering P-Card Transactions and collecting the receipts.
• Conduct online Bill pay transactions.
• Other relative duties as assigned.
Minimum Qualification
• Bachelor’s Degree preferred, or an equivalent combination of education/experience.
• Current and valid US driver’s license preferred.
• At least 2 years of experience in a similar accounting position.
• Must pass pre-employment background check and drug test.
Knowledge, Skills and Abilities
• Excellent Excel experience and skills required
• High attention to detail, self-motivated, and the ability to work independently
• Excellent organizational skills
• Strong PC and systems skills required, proficient in Microsoft Office Suite
• Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
• Must be proficient in MS Word, Excel, and PowerPoint software programs
• Excellent verbal and written communication skills required
Physical Demands
The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee will regularly communicate verbally and in writing, and must be able to see and hear in a typical office setting. The role frequently involves sitting, walking, standing, using hands to handle or feel, and reaching with arms and hands.
Work Environment
This position operates primarily in a professional office environment. It routinely involves the use of standard office equipment such as computers, phones, printers, copiers, and filing systems. Occasional business travel may be required.
Qualification Requirements
To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities necessary for success in the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer
The Cook & Boardman Group is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.