Facilities Coordinator (EX)

St. Mary's Annapolis seeks candidates for a Facilities Coordinator.  The Facilities Coordinator serves as a key partner to the Facilities Director, providing high-level administrative, operational, and project support to ensure the effective stewardship of St. Mary’s Parish and Schools’ campus and resources. This role blends executive-level coordination with hands-on facilities and operations management.

The ideal candidate is a proactive problem solver, an exceptional communicator, and a highly organized professional who thrives in a fast-paced environment. Working closely with the Facilities Director, this individual will help drive projects forward, coordinate vendors and compliance efforts, manage logistics, and serve as a central communication hub between the facilities team and the parish and school community.

This position requires someone who takes ownership, anticipates needs, and genuinely cares about supporting the mission of St. Mary’s Parish and Schools through excellent operational leadership and service.

Essential Functions

• Manage day-to-day general operations and logistics for St. Mary's Parish & Schools Facilities Department.
• Assist Facilities Director in vendor procurement, project RFP’s, bid review, proposal execution and project scheduling.
• Coordinating with Facilities Director and Manager to ensure smooth operations across all areas.
• Assist with yearly audits, permits and inspections within facilities department including but not limited to: Lead water testing compliance with the State, Elevator Compliance, Yearly Overhead Suppression Compliance, Yearly Extinguisher Compliance, Yearly Fire & Burglar Alarm System Compliance, Boiler Systems at all locations, Grant compliance reports.
• Parish Employee Access: Issue parking passes, Issue and manage key fobs
• Work with Facilities Director to schedule annual vendor contract reviews.
• Facilitate communication internally with Facilities team and with school parish community as needed through work request portal.
• Coordinating service request visits on properties. Act as a liaison between facilities and outside vendors/contractors called in to fix issues.
• Monitor and oversee campus camera, security.
• Code departmental invoices in Account Payable system.
• Monitor copiers & postage machines throughout campus, to include service calls & supplies.
• Monitor and schedule campus wide space management system (Espace). Oversee scheduling for all ministry groups using
• Maintain the Facilities calendar.
• Handle logistics and facilities-related functions during office closures, such as holidays or special events.
• Manage Sprinkler System (Automatic Rain): Winter shutoff, Spring turn-on, Schedule seasonal tune-ups
• Document processes and keep maintenance records.
• Purchase items i.e., furniture, custodial supplies, etc.
• Other duties as assigned.

Position Qualifications

• High school diploma or equivalent; minimum of three years of experience in facilities management or logistics coordination.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to establish priorities and organize work effectively.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in office software, including Microsoft Word, Excel, and Outlook.
• Practicing Catholic preferred.

Salary Range:  $55,000 - $58,000, Annualized

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/