Business/Systems Analyst-Accounts Payable Systems Job Details | MIT Lincoln Laboratory

MIT Lincoln Laboratory is hiring a Business/Systems Analyst to analyze business needs and develop systems solutions focused on Accounts Payable, payment processing, vendor management, and related financial processes. The role translates requirements into functional designs, supports and tests SAP solutions, and works with business and technical teams on system improvements, implementations, and user training.

Responsibilities:

• Maintain strong knowledge of AP applications and processes, including SAP FI‑AP, vendor invoicing, PO and non‑PO invoices, invoice matching, payment processing, vendor master data, and related postings
• Understand SAP procurement functionality needed to support AP, including purchase orders, goods receipts, invoice verification, and FI/MM/SRM integration
• Support end‑to‑end AP processes and related integration points across purchasing, receiving, general ledger, cash management, and financial reporting
• Identify, analyze, and document business and system requirements, process flows, and key decisions
• Partner with AP, Financial Services, DS, and business stakeholders to identify opportunities for standardization, automation, improved controls, and efficiency
• Manage assigned projects and coordinate activities across DS and business teams
• Collaborate with AP and financial process owners to document solution designs, including interfaces, logic, reports, workflows, integrations, and data needs
• Develop and communicate functional specifications for configuration, programming, workflow, or reporting changes
• Serve as a primary functional and QA tester for configuration and development work
• Test system enhancements and new functionality to ensure alignment with business needs, financial controls, and data requirements
• Maintain advanced knowledge of SAP AP master data, transactional data, configuration concepts, and table structures
• Monitor critical interfaces between SAP AP and external systems such as MIT Campus, banking systems, and SRM
• Support payment processes, invoice matching and exceptions, vendor master data, and financial reporting needs
• Assess authorization roles and controls related to AP, vendor data, invoice approval, and payments
• Troubleshoot complex AP, vendor, payment, and integration issues and recommend sustainable improvements
• Collaborate with Financial Services, DS, and business stakeholders to resolve operational and system issues
• Support internal controls, audit requirements, and upstream process dependencies
• Maintain regression test scenarios for AP, vendor master, invoice processing, payments, SRM integration, and related interfaces
• Perform functional and regression testing and coordinate testing with business partners
• Identify and document impacts to AP processes from system updates, upgrades, or configuration changes
• Evaluate downstream impacts across invoice receipt, validation, matching, approval, payment, accounting, and reporting
• Document testing procedures, results, defects, and resolutions
• Support implementation and stabilization of new AP, invoice automation, workflow, vendor management, and payment capabilities
• Document and communicate ongoing work, requirements, designs, and system/process changes
• Work closely with AP, Financial Services, DS, and business teams to ensure standard processes and system functionality are used where appropriate
• Create and maintain functional documentation, process flows, procedures, and support materials
• Develop and deliver training content and user guides in partnership with DS Training and process owners
• Support user adoption of new processes and system enhancements
• Communicate effectively with both technical and non‑technical audiences
• Prepare and deliver presentations as needed
• Assist in planning and prioritizing work for the Enterprise Applications Service Management Sector
• Contribute to roadmaps for AP, invoice automation, payment processing, vendor management, and related enterprise applications
• Evaluate emerging technologies and process improvements in automation, workflow, analytics, and integration
• Perform a variety of tasks and may provide direction to others, requiring creativity and independent judgment

Requirements:

• Bachelor's degree with 7+ years relevant experience, or master's degree with 2+ years, or equivalent background
• 7+ years of SAP financial systems experience with strong SAP FI‑AP expertise
• Experience across end‑to‑end AP processes, including invoice processing, matching, approvals, vendor transactions, payments, exceptions, and postings
• Strong understanding of FI‑AP integration with GL, cash management, vendor master, MM, and SRM
• Working knowledge of purchasing and receiving processes
• Experience with requirements gathering, process design, solution implementation, testing, and production support
• Strong analytical and troubleshooting skills in complex environments
• Ability to work independently, build consensus, and manage priorities
• Excellent communication, customer service, and organizational skills
• US citizenship is required to obtain and maintain a security clearance
• must be able to obtain and maintain a Secret level DoD security clearance
• Advanced SAP FI‑AP experience, including payments, vendor activity, account determination, and integration points
• Experience with AP automation, OCR, invoice workflow, or e‑invoicing tools
• Experience with vendor master governance and controls
• Experience with electronic payments, banking interfaces, and payment exceptions
• Working knowledge of SAP SRM, MM procurement, logistics invoice verification, and S/4HANA capabilities
• Experience with SAP BW, BusinessObjects, or similar reporting tools
• Experience with workflow, ticketing, testing, or change‑management tools
• Experience leading or contributing to major system implementations or process improvement initiatives