Senior Billing Specialist

Senior Billing Specialist Project Billing & Job Cost Accounting

This Jobot Consulting Job is hosted by: Tammy Rivera
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $25 - $35 per hour

A bit about us:

We are a well-established, project-driven engineering firm with decades of experience supporting complex infrastructure and utility-related work. Our team brings a multidisciplinary background across engineering, surveying, and field services, allowing us to support projects from concept through execution with accuracy and efficiency.
We are built on a foundation of mentorship, collaboration, and servant leadership. Our culture supports professional growth, cross-training, and long-term career development while respecting work-life balance. In addition to delivering high-quality work for our clients, we remain committed to giving back through ongoing community involvement, education initiatives, and service-focused programs.

Why join us?

Why Join
Stable organization with established corporate operations
Supportive team environment with growth potential
Excellent team environment
Competitive compensation, benefits, and PTO

Job Details

The Billing Specialist provides high-level billing and administrative support within a project-based accounting environment. This role partners closely with project managers to manage multiple projects, billing types, and deadlines while maintaining a high level of accuracy and organization.
The position is responsible for overseeing job cost and billing data, preparing and issuing complex Time & Materials (T&M) and lump-sum invoices, and ensuring compliance with contract terms, client requirements, and internal controls. The Billing Specialist supports projects from setup through closeout and serves as a key point of contact for billing coordination, issue resolution, and process improvement.

Key Responsibilities

Assist with new project and job setup, including data entry, tracking, and reporting
Prepare, review, and issue monthly draft and final invoices
Maintain accurate job cost, billing, and project data within accounting systems
Organize and maintain confidential project records and files
Review and process invoices for accuracy and completeness
Prepare and distribute scheduled and ad hoc reports
Support monthly billing cycles and project closeout activities
Manage billing-related communication with internal teams and external clients
Identify discrepancies and escalate issues to ensure timely and accurate billing
Provide ongoing administrative and billing support to project managers

Minimum Qualifications

1-2 years of experience in billing, clerical, construction accounting, or job cost (T&M) accounting
Strong proficiency in Microsoft Excel and Microsoft Office
High attention to detail with strong data accuracy skills
Effective verbal and written communication skills
Ability to manage shifting priorities in a fast-paced environment
Strong analytical, mathematical, and financial tracking skills

Preferred Qualifications

Prior invoicing or billing experience
Experience supporting project managers in a project-based environment
Deltek experience preferred

Education

High school diploma or GED required
Associate degree in Business Administration or a related field preferred

Position is onsite for first 30+ days of training, then hybrid (2-days remote)

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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