Executive Assistant | Growing Marketing Agency | Remote

OKTOBER is a fast-growing Shopify retention agency. The Executive Assistant will support the Founder with inbox and calendar management, organizational coordination, and marketing content, while also partnering with the People team on contracts, recruiting, administration, and process improvements.

Responsibilities:

• Run inbox across Slack, email, and LinkedIn - you know what's urgent before it's flagged
• Own the calendar and meeting prep, so nothing catches him off guard
• Chase open points and priorities - you're the reason nothing falls through the cracks
• Handle organizational topics: reservations, team travel, and external & internal events
• Coordinate and repurpose our marketing content across platforms, keeping everything posted and on-brand
• Jump on whatever the founder's latest idea is - expect the unexpected, and enjoy it :)
• Manage contracts and other important admin tasks across the team
• Help the People team get more out of the tools we already have, and find ways to work more efficiently (AI, automations, etc.)
• Screen candidates, source talent, keep the pipeline moving
• Take on People projects, admin, research, documentation, and earn more ownership as you prove yourself

Requirements:

• Ideal experience: a similar EA/ops role in a fast-growing environment
• You deliver what you say you will, without being chased
• You're confident enough to chase the founder when something's overdue - no waiting around, no being intimidated
• You're organized enough to run multiple workstreams at once without dropping any of them
• You own your mistakes and act on feedback instead of nodding and repeating them
• You handle sensitive and confidential information with discretion
• You're into technology and comfortable picking up new tools and AI
• You're genuinely interested in marketing and business, and how a company actually grows
• You're hungry to grow into a Founder's Associate role
• You're a strong communicator with excellent English
• You can commit to being online 12–5pm CE(S)T