Advisor II, Project Management - (US Only)

Catholic Relief Services is an international humanitarian organization serving people in need worldwide. The Advisor II, Project Management provides programmatic guidance, coordination, and implementation support across a portfolio of projects, ensuring compliant, timely, and high-quality delivery. The role supports project and award management, proposal development, funder coordination, reporting, and capacity strengthening.

Responsibilities:

• Collaborate with staff across finance, legal, risk and compliance, supply chain, HR, and program quality to support award compliance and smooth project implementation, ensuring alignment with established processes and requirements
• Contribute to the development and support the application of agency-wide strategies, standards, tools, and best practices in project and award management, helping ensure consistent implementation across projects
• Assist in managing communications with donors and stakeholders for assigned projects, including coordinating inputs, updates, and responses in collaboration with CO and regional teams
• Provide practical guidance to regional and country teams on day-to-day project and award management processes, helping apply existing tools, templates, and procedures to support implementation
• Strengthen the capacity of staff and partners in project and award management by supporting training, mentoring, and knowledge sharing initiatives
• Support the preparation and consolidation of reports, deliverables, and required documentation to meet funder requirements, ensuring completeness and timeliness
• Serve as a leader in project and award management, exercising sound judgement and developing innovative solutions to implementation challenges
• Contribute to proposal development efforts by supporting coordination, documentation, and compliance checks, ensuring alignment with funder requirements and CRS processes
• Assist in gathering inputs, organizing documentation, and facilitating reviews for proposals, due diligence, and award start-up requirements
• Support award negotiation processes by preparing documentation, coordinating with relevant teams, and leading negotiations with the funder
• Contribute to proposal development efforts by supporting coordination, documentation, and compliance checks, ensuring alignment with funder requirements and CRS processes
• Assist in gathering inputs, organizing documentation, and facilitating reviews for proposals, due diligence, and award start-up requirements
• Support award negotiation processes by preparing documentation, coordinating with relevant teams, and leading negotiations with the funder
• Act as a key facilitator and connector across functions, helping teams navigate processes, access technical support, and address operational challenges, while escalating complex technical or strategic issues as needed
• Coordinate closely with country and project teams to support day-to-day implementation needs, including tracking actions, facilitating communication, and resolving routine issues
• Promote consistent use of established project and award management practices and tools across the assigned portfolio

Requirements:

• • Bachelor's Degree in Business, International Affairs, Development or a related field
• • Minimum of eight years relevant international working experience with progressive responsibilities
• • Minimum of two years of experience traveling and working in low-resource settings
• • Experience contributing to successful proposals for external funder funding
• • Four years of relevant experience in project management, project support, award management, compliance or similar fields
• • Working knowledge of institutional funders, including funding cycles, compliance requirements, and reporting expectations, with ability to support alignment of project deliverables to funder standards
• • Knowledge of project and award management principles. A general understanding of related functional areas (e.g., finance, risk/compliance, supply chain) to support cross-functional coordination
• • Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with web conferencing tools, information systems, and knowledge-sharing platforms to support project coordination and reporting
• • Strong relationship management and coordination skills, with ability to work effectively across teams, partners, and diverse cultural contexts, and support engagement with funders and stakeholders
• • Good analytical and problem-solving skills, with attention to detail and ability to identify issues, recommend solutions, and support decision-making within defined processes
• • Effective communication skills (written and verbal), including ability to support presentations, facilitate discussions, and contribute to trainings and capacity strengthening activities
• • Service-oriented, proactive approach, with ability to manage multiple priorities, follow through on tasks, and support teams in meeting deadlines and requirements
• Required Languages: English
• Travel: Must be willing and able to travel up to 25 % of job time
• • Master's Degree in Business, International Affairs, Development or a related field
• • Experience working in an INGO
• • Competency in a language other than English