Project Manager, Polio & GHS Management

FHI 360 implements USG-funded polio and global health security activities supporting surveillance, outbreak response, laboratory systems, preparedness, and health security capacity strengthening. The Project Manager provides project management and operational leadership across these initiatives, coordinating work plans, budgets, consultants, reporting, timelines, and resources with teams across approximately 20–25 countries.

Responsibilities:

• Manages and oversees the development of centrally funded projects in coordination with country project managers from initiation to completion across a set of countries, or a project that is larger or more complex in scope. Solves complex issues independently and escalates as necessary
• Develops and delivers project plans, consultant agreements/consultant contract management/deliverable collection, project documentation, training, presentations, and budget proposals to management and staff. Identifies and resolves project issues and implements improvement plans to keep the project on schedule and within budget
• Develops best practices and tools for project execution and management. Manages the operational and tactical aspects of multiple projects in a matrix environment
• Oversees operational elements of the centrally funded polio and GHS programming and country level engagement with technical staff and the Project Management Team (PMT) with a focus on minimizing risk/improving coordination across multiple activities
• Monitors budgets and scope to ensure successful execution and completion of project deliverables. Identifies partnerships, opportunities, and information to present to management to help achieve the strategic goals of the organization. Implements evidence-based interventions in one or more multi-sector areas, as well as new technologies and practices
• Builds, develops, and grows partnerships vital to the success of the project
• Manages the operational and tactical aspects of multiple activities in a matrix environment
• Develops and implements process improvement plans
• Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company
• Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity
• Performs other duties as assigned
• Ensures compliance across the broader project in alignment with FHI 360 and/or client regulations
• Responsible for contribution to and review of required client deliverables. Identifies and resolves project issues and implements improvement plans to keep projects on schedule and within budget
• Serves as a resource to in-country Project Directors to resolve high-level operational challenges, including People & Culture, compliance, consultant management, contracting budget, and client/donor relations
• Builds, develops, and grows partnerships vital to the success of the project
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
• Determine the resources (time, money, equipment, etc.) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Builds and implements or socialize the best practices for performing all tasks
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion
• Execute the project according to the project plan
• Author reports on the project for management and for funders
• Communicate with funders as outlined in funding agreements
• Develops best practices and tools for project execution and management
• Monitors budgeted project expenditures
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the assigned portfolio are up to date
• Prepare financial reports and supporting documentation for funders as outlined in funding agreement
• Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans
• Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members
• Ensure that all project personnel receive an appropriate orientation to the organization and the project

Requirements:

• Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution
• Strong knowledge of project management software and other technologies
• Strong negotiator and problem solver
• Excellent oral and written communication skills
• Demonstrated project and personnel management skills
• Ability to influence, motivate, and collaborate with others
• Ability to adapt and resolve problems/issues to bring project to completion
• Creating and Managing Systems and Processes. Recognizes the need for standardization and balances client and organization needs in systems design
• Anticipates the effects of process change on people while optimizing task efficiency and simplicity
• Bachelor's Degree or its International Equivalent in Communication and Social Marketing, Economic Development, Education, Health, Nutrition, Research, Technology and Youth or a Related Field
• Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization
• Fluency in English required
• Project Management (PM) Certification preferred
• Interational or domestic (US) program development or project management preferred
• Experience working in Polio Eradication and/or Global Health Security highly desired
• working proficiency in French strongly preferred