Role Overview

You reliably and punctually complete all required typing and clerical tasks.
You prepare reports, correspondence, tabular summaries and numerical statements based on provided templates, as well as continuous texts in a common foreign language, typically English.
You draft cover letters, queries and internal communications from keywords and present them ready for signature.
You create, update and reproduce documents and forms as needed.
You monitor incoming and outgoing mail flow as well as relevant deadlines and ensure compliance.
You review incoming mail, add any missing accompanying documents when necessary, and distribute documents according to responsibility and priority.
You check outgoing mail for formal correctness and completeness, prepare it for dispatch and obtain required signatures.
You coordinate appointments according to established rules and track their execution.
You establish and maintain internal and external contacts within the scope of your duties.
You answer telephone calls, connect callers, forward calls and obtain relevant information from internal and external sources.
You receive visitors and take care of them during their stay.
You perform general administrative tasks in the daily office routine.
You provide organizational and administrative support to specialist departments.
You use task-specific communication tools and administrative instruments efficiently and securely.
You maintain lists and files and record data, for example in the context of time tracking.
You compile statistics and documentation and create charts and diagrams based on existing sketches and tables.
You organize and maintain the office filing system systematically.
You order office supplies and manage inventory independently.
You organize business travel, including secondments and visa procurement, and process travel expenses in accordance with company policies.
You set up task forces for assignments and organize any necessary relocations.

Requirements

Completed vocational training as a Retail Clerk for Office Management, Office Communications Clerk, Administrative Specialist, Foreign Language Correspondent (m/f/d) or a comparable commercially recognized vocational qualification in Germany.
Solid knowledge of Microsoft Office applications.
Fluent English, both spoken and written.
Very good French, both spoken and written.
Ideally, you speak Arabic and/or Tamazight.
Constructive and cooperative teamwork skills.
Clear, audience-appropriate and reliable communication with diverse interlocutors.
Independent, proactive and responsible approach to task completion.

Benefits

Future-oriented additional benefits: We support your financial security through company pension options and offer the possibility to use a company bicycle.
Competent comprehensive support: You will be assigned an experienced, dedicated contact person who will handle project support and administration.
Strong team spirit and flat hierarchies: A collaborative, respectful atmosphere at eye level is essential to us.
Open exchange across cultural boundaries: We value the diversity of our employees.
A culture of appreciation: Our interactions are characterized by mutual recognition across all levels of the company.

TEICON Engineering GmbH

Open Positions (1)

Operations

Team Assistant – Administration, Office Management