Manage the Co-Founder’s complex and rapidly changing diary; prioritise meetings and commitments based on strategic importance to Phasecraft and in his academic appointment.
Triage and prioritise complex and constantly changing academic administrative tasks and inbound requests, and assist in executing these.
Manage inbox flow, prioritising communications and ensuring clarity.
Track action items and deadlines, ensuring timely follow-through.
Arrange complex domestic and international travel around scientific conferences, industry events and partner visits.
Serve as point of contact for the Co-Founder and internal/external stakeholders, including investors, board members, customers, partners and students.
Develop and refine systems that will optimise the Co-Founder’s productivity and ability to focus on technical priorities; protecting time for deep work, technical thinking and writing.
Assist co-founder with life admin tasks where these free up time for higher-priority work tasks.
Handle sensitive company and personal information with absolute confidentiality.
Build strong relationships across the company to help the Co-Founder stay connected to priorities and progress.
Collating and managing expense reports and reimbursements.

Proven experience supporting C-level executives, founders or senior leadership in a fast-paced environment.
Exceptional organisational and time-management skills, with an ability to multitask, prioritise and stay calm under pressure.
Demonstrated ability to act with discretion, confidentiality and professional judgement.
Ability to proactively anticipate needs and solve problems.
Strong initiative and comfortable working with minimal direction.
Strong written and verbal communication skills with excellent attention to detail.
Prior experience in a deep-tech, technology, research or scientific environment.

Executive Assistant

Key skills