Manage and coordinate various aspects of client events, ensuring seamless execution and high-quality deliverables.
Log in to and manage multiple accounts, including Slack, Asana, Gmail, and Google Drive.
Monitor and respond to emails across 15+ client inboxes within 24 hours (preferably within 3 hours).
Prepare and send daily outgoing emails, including registration updates and event reminders.
Update client event campaigns with event details, client SOP information, and upcoming meeting notes.
Review events happening 30, 60, and 90 days out, as well as active and pending events.
Complete event masters for all assigned clients' upcoming events.
Review all client event websites, microsites, forms, and mobile views for accuracy.
Ensure event details match the event master, including company name, event name, dates, times, location, and branding.
Verify spelling, grammar, and links on all deliverables.
Test registration forms, ensuring required fields (name, email, company, phone number) are included.
Coordinate with project managers, sales teams, and HR to ensure smooth event execution.
Attend client meetings, take detailed minutes, and follow up on action items.
Assign tasks in Asana and ensure all tasks are completed on time.
Organize Google Drive files for each client and event, applying naming standards consistently.
Save and link invitation files (PDF and PNG) in the event master.

2+ years of experience in event coordination, project management, or a similar role.
Proficiency in Slack, Asana, Gmail, Google Drive, Wix, Canva, Zoom, and Slicktext is a plus.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Attention to detail and accuracy in managing multiple tasks.
Ability to work independently and proactively in a remote environment.
Proactive problem-solver with a "can-do" attitude.
Comfortable working in a fast-paced, dynamic environment.
Reliable and tech-savvy, with minimal connectivity issues.

Event Coordinator

Key skills