Provide executive support to the CEO, including complex calendar management, meeting coordination, and correspondence.
Prepare and organize executive communications, presentations, and internal updates.
Attend meetings as needed, capture key decisions and action items, and help drive follow-through.
Conduct research and synthesize information to support informed decision-making.
Manage travel logistics, offsites, conferences, and company events.
Handle sensitive and confidential matters with the highest level of discretion.
Act as a trusted and approachable resource for employee questions including general HR inquiries.
Manage onboarding and offboarding processes, ensuring a welcoming employee experience.
Maintain electronic employee files.
Assist in developing and maintaining employee handbooks, policies, and HR process documentation aligned with company values and best practices.
Maintain data integrity within HRIS systems.
Support and administer benefit programs, employee leaves, workers compensation, etc.
Support recruiting logistics, follow-ups, and referral communications while contributing to a high-quality candidate experience reflective of Visby’s culture and standards.

Bachelor’s degree or equivalent combination of education and experience.
3+ years of experience in executive support and people operations (startup experience strongly preferred).
Experience coordinating projects, vendors, and cross-functional initiatives.
Exceptional organizational and project management skills.
Strong business acumen with the ability to balance strategic context and tactical execution.
High emotional intelligence and strong interpersonal judgment.
Clear and professional verbal and written communication skills.
Strong proficiency in Microsoft Office and Google Workspace.

Executive Business Partner

Key skills